Senior Construction Project Coordinator

Responsibilities

• Assist in overseeing, planning, and accomplishing construction projects, ensuring adherence to timelines and budgets.
• Independently manage small projects, monitor progress, mitigate risks, and ensure quality standards.
• Collaborate with stakeholders to define objectives, scope, and deliverables, and align project goals with organizational strategy.
• Assist with space planning by managing IWMS platforms, updating floor plans, space assignments, and group relocations, while improving data quality and enabling informed decisions for facility management.
• Provide comprehensive administrative support, including contract and financial tracking, RFP and vendor access management, and ad hoc duties.
• Maintain accurate project documentation, budgets, proposals, and reports, ensuring all records are organized and accessible.
• Support procurement and vendor management, track purchase orders, change orders, invoices, and facilitate vendor communication.
• Coordinate internal resources, monitor availability and workload, and resolve conflicts to ensure efficient project delivery.
• Serve as the central point of contact for project communications, facilitating meetings, documenting minutes, distributing action items, and fostering collaboration among cross-functional teams.
• Provide timely updates to interested parties and ensure information flow.
• Guide and support project teams and space layout efforts by identifying efficiencies, developing workflows, and implementing guidelines.
• Mentor junior staff, promote knowledge sharing, and encourage growth through coaching on project management tools and skills.
• Move beyond task management to strategic vision, process optimization, and long-term planning.
• Advise on project planning, tracking, reporting, and compliance with governance arrangements.
• Identify and implement opportunities for innovation and improved execution.
• Proactively identify, evaluate, and manage project risks and critical issues.
• Support mitigation strategies and raise issues as needed to ensure successful project completion.
• Maintain consistent, professional on-site attendance to oversee facility and project operations, address immediate needs, and ensure implementation.
• As needed, assist with EHS (Environmental Health & Safety) administrative tasks as required, ensuring compliance and supporting facility operations alongside broader project responsibilities.

• Bachelor’s degree in Facility Management, Project Management, Business Administration, Finance, Engineering, or equivalent experience in Facilities work
• Typically, 4+ years of accounting, construction, or real estate support experience preferred
• Strong written and verbal communication skills, excellent customer service and presentation abilities
• Ability to work independently, demonstrate initiative, and collaborate effectively
• Diligent, organized, creative, and proactive
• Full-time, on-site position (5 days/week) presence to oversee project operations, address immediate needs, and ensure a smooth project execution
• Certified Associate in Project Management (CAPM) preferred but not required
• Required Software
  
  Skills:
  
  Microsoft Office Suite (Word, Excel, PowerPoint, Project, Outlook)
• Project Management Platforms:
  Asana (Workplace Management), Tririga (IWMS)
• CAD Software:
  Experience with CAD tools for space planning support
• Financial Systems:
  Familiarity with systems (Ariba) for processing invoices, contracts, and amendments
• Presentation Tools:
  Ability to create and deliver presentations and training materials

Demonstrates expertise in project management, facility management, and strategic planning, with a strong focus on risk management, stakeholder collaboration, and effective communication. Proficient in utilizing project management tools and software to optimize project execution and ensure compliance with organizational standards.

• Project Management
• Facility Management
• Risk Management
• Stakeholder Collaboration
• Microsoft Office Suite

• Project Management
• Space Planning
• Financial Tracking
• Contract Management
• Risk Mitigation
• Documentation Management
• Vendor Management
• Change Order Tracking
• Presentation Development
• EHS Compliance

• Strong Communication Skills
• Customer Service
• Organizational Skills
• Initiative
• Collaboration

• Certified Associate in Project Management (CAPM)

• Construction
• Facilities Management
• Real Estate
• Project Governance
• Financial Systems

• Asana
• Tririga
• CAD Software
• Ariba
• Microsoft Project