Promotive – Materials Coordinator Citywide

Promotive Only – Materials Coordinator

This is a Promotional-Only recruitment in accordance with Class-Based Test (CBT) Civil Service Rules. This recruitment is restricted to current permanent civil service employees of the City and County of San Francisco working within the immediate lower-level classification, 1942 Assistant Materials Coordinator.

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area.

Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Under general direction, organizes, coordinates and analyzes needs related to the planning, acquisition and distribution of materials and equipment in a large department; develops materials planning and control systems; coordinates materials management activities including inventory control and interdepartmental improvements with the Purchasing Department as necessary; and performs related duties as required.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

• Manages the development, implementation, monitoring, and evaluation of materials management systems, methods, procedures, and operational processes.
• Coordinates materials procurement, purchasing, and contracting activities, including the development of solicitations, scopes of work, technical requirements, and monitoring of contract performance.
• Participates in the development, administration, and monitoring of budgets for materials, supplies, equipment, services, inventory, and department operations; monitors expenditures and assists with resource planning.
• Provides technical guidance and support to management and staff regarding materials management, purchasing, contracting, inventory control, and related procedures.
• Prepares and reviews reports, contract documents, procedures, memoranda, and other materials related to purchasing, contracting, inventory, and cost control activities.
• Coordinates and maintains working relationships with departmental staff, suppliers, other City departments, and external organizations regarding materials management, purchasing, and contracting activities.
• Plans, organizes, monitors, and evaluates the work of subordinate staff; provides guidance, training, coaching, and performance feedback as needed.
• Evaluates materials management procedures and operations, identifies problems or inefficiencies, and develops and implements policies, procedures, and process improvements.
• Responds to urgent supply, inventory, or materials management needs during emergencies and other operational contingencies to ensure continuity of operations.
• In Department of Public Health, chairs Value Analysis Committee (VAC) to evaluate product availability and quality and facilitate coordination among clinical, operational, and administrative stakeholders.
• In Department of Public Health, coordinates contracting and purchasing activities through Group Purchasing Organizations (GPO's)

The 1944 Materials Coordinator also performs other related duties as required.

Minimum Qualifications – Required

Additional experience as described above may be substituted for the required degree on a year-for-year basis

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week).

Special Requirements including specialized knowledge, abilities, education, experience, or license may be established for individual positions.

Prior to appointment, permanent civil service employees must have passed probation in class 1942 Assistant Materials Coordinator.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility,…