Logistics Coordinator

The Logistics Coordinator is responsible for making the physical operations behind π run smoothly. This person coordinates the many moving pieces required to get a location ready for data collection: props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow us to operate across more locations with less manual coordination. This is a highly operational role.

The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.

• Coordinate bookings and scheduling.
• Communicate with hosts or site contacts before, during, and after bookings.
• Confirm access, timing, site requirements, and any special logistics.
• Maintain clear visibility into upcoming bookings and readiness.

• Coordinate which props and equipment are needed at each location.
• Ensure props are staged, transported, and available before operations begin.
• Track missing, damaged, or misplaced items.
• Coordinate replenishment or replacement as needed.

• Coordinate vans and transportation required for each deployment.
• Make sure vehicles are available at the right times and locations.
• Coordinate loading, unloading, and transportation of equipment and props.

• Coordinate movers or other external service providers when needed.
• Provide clear instructions and expectations to vendors.
• Ensure locations are set up and reset appropriately.

• Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders.
• Identify logistics problems early and resolve them quickly.
• Communicate changes clear when plans shift.

• Build repeatable processes for recurring logistics.
• Identify unnecessary manual work and opportunities to simplify coordination.
• Create checklists, trackers, templates, and other lightweight systems.
• Help PiBnB scale from individually coordinated deployments toward a reliable operating system.

The strongest candidates will demonstrate:

• Organization:
  Can keep many parallel details straight without dropping things.
• Anticipation:
  Thinks ahead about dependencies and potential failure modes.
• Ownership:
  Sees something that needs to happen and drives it to completion.
• Prioritization:
  Can distinguish an urgent blocker from something that can wait.
• Communication:
  Gives clear, concise updates and knows when to escape.
• Relationship building:
  Works effectively with hosts, vendors, operators, and internal teams.
• Adaptability:
  Stays effective when plans change or unexpected problems arise.
• Process orientation:
  Doesn't just solve today's problem; looks for ways to make the next occurrence easier.
• Attention to detail: checks that things are actually ready rather than assuming they are.
• Service mindset:
  Understands that good logistics makes everyone else's job easier.