Operations Director

About The Schmidt Family Foundation

Established in 2006 by Eric and Wendy Schmidt, the Schmidt Family Foundation works to restore a balanced relationship between people and planet. Through grantmaking and investments, the foundation partners with communities around the world in working for renewable energy, resilient food systems, healthy oceans and the protection of human rights.

The Schmidt Family Foundation is a private foundation with assets exceeding $2B and an impact investment portfolio of approximately $160M in AUM.

We are seeking an Operations Director to manage the administrative systems that the entire Foundation relies upon to function at a high level. These systems include: grants administration & processing; annual budget planning process; annual performance reviews & goal-setting; office planning; and partnering with our family office for key functions which they direct, such as Human Resources and IT. The ideal candidate will have at least 15 years experience in an operations role in a dynamic environment.

The position is full-time in our downtown San Francisco office.

Responsibilities

• Oversee the grants administration team (4 staff); help maintain and improve internal processes that execute 1,000+ grants and gifts annually.
• Serve as the key point person to an integrated family office management company to manage the Foundation's core operational support related to legal, HR, finance, and IT.
• Coordinate the annual budgeting and reforecast calendar with finance, the VP of Programs, and program teams.
• Partner with the family office's real estate team to manage Foundation office needs across San Francisco, Los Angeles, and New York City.
• Coordinate the annual performance review and goal-setting processes with the family office's Human Resources team.
• In collaboration with our HR Business Partners, act as the key liaison for all internal benefit requests and processes.
• Represent the Foundation on family office committees, including 401k and Info Security.
• Ensure staff have access to offices, systems, hardware, supplies, and shared digital subscriptions.
• Manage staff onboarding process with the family office's Human Resources team.
• Establish internal policies and procedures for a variety of operational processes, including interviewing/recruiting and contract management.
• Other duties as needed to ensure smooth and effective operations for the Foundation.

Qualifications

• 15+ years experience in nonprofit operations or equivalent.
• Demonstrated experience in implementing, maintaining and improving operational processes.
• Experience with grants management, highly preferred.
• Experience with human resource functions, highly preferred.
• Budget and contract management experience preferred
• Meticulous attention to detail.
• Demonstrated interest in the purpose of the Foundation.
• Adept at synthesizing different perspectives to develop or improve processes and procedures.
• Strong judgment and discretion in handling confidential information.
• Exceptional communication skills; adept at conveying ideas clearly and effectively.

Workplace expectations

• 5 days per week in the downtown San Francisco office will report to the Executive Director.
• Must be able to use a computer and participate in virtual meetings for extended periods.

$227,100 - $239,100 a year

This position includes a generous benefits package, the details of which will be shared during the hiring process.

This is an exempt position

Commitment to diversity

The Schmidt Family Foundation is an equal opportunity employer and we strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. We believe that diversity brings about greater results on all levels and we aim to use our resources to generate greater impact through our work. Candidates who contribute to this diversity are strongly encouraged to apply.