Firm Administrator; Legal

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Job details:
Administrative Manager | San Francisco, CA (Financial District) | Up to $175k | Hybrid schedule, 2 days remote

This Jobot Job is hosted by:
Alizen Rodriguez
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Salary: $125,000 - $175,000 per year

We are a respected Bay Area law firm focused on representing public entities, community organizations, and mission-driven institutions throughout California. Our attorneys are known for handling complex matters with strategic precision, and we take pride in building a workplace that values collaboration, accountability, and inclusion. As we continue to grow, strong operational leadership is critical to supporting our legal teams and maintaining an efficient, well-run office.

This role offers the opportunity to work directly with firm leadership and play a central part in shaping operations, people management, and internal systems. You will have visibility into firm strategy and the ability to influence infrastructure, staffing, and process improvements. We offer competitive compensation, comprehensive benefits, and a hybrid work schedule that supports flexibility while maintaining strong team connection.

Key responsibilities include:

• Overseeing payroll, retirement plans, and employee benefits administration
• Managing support staff assignments, workflow, coverage planning, training, and performance standards
• Handling employee relations matters and serving as a point of contact for internal concerns
• Coordinating firm events, internal meetings, and retreats
• Managing vendor relationships, contracts, and service providers
• Overseeing IT coordination, records management, and office services
• Supervising office space planning, maintenance, internal moves, and build-outs
• Managing insurance renewals and risk-related documentation
• Supporting recruitment efforts for attorneys and staff
• Coordinating onboarding and offboarding processes
• Overseeing both physical and electronic document management systems

• Bachelor’s degree in human resources, business, or related field, or equivalent experience
• At least four years of management experience within a legal or professional services setting
• Strong understanding of HR processes and office operations
• Excellent communication and organizational skills
• Experience with legal software platforms and document management systems is preferred
• Ability to manage multiple priorities in a fast-paced environment while maintaining discretion and professionalism

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