Facilities Manager

PRC Baker Places
is a non-profit organization dedicated to serving the San Francisco community through legal advocacy, workforce development, financial services, and residential treatment programs. We support formerly homeless adults living with co-occurring mental health and substance use disorders by providing a continuum of integrated direct care services. All of our programs are grounded in a social rehabilitation philosophy that integrates harm reduction and daily living skills within a safe and supportive environment.

Our mission is to help people affected by HIV/AIDS, substance use, or mental health issues better realize opportunities by providing integrated legal, social and health services that address the broad range of social risk factors that impact wellness and limit potential.

Accountability, Honesty, Integrity, Diversity & Inclusion, Respect

If you’re passionate about making a real impact in your community, working in a dynamic, inclusive environment, and helping people rebuild their lives, PRC Baker Places is the place for you.

The Facilities Manager is responsible for all property-related maintenance and repair of PRC Baker Places main office, as well as buildings owned or leased by PRC Baker Places. This requires both direct, hands-on, in-person work throughout our facilities to ensure that, at all times, facilities are in good working order, are in compliance with building codes, licensure standards, and health and safety regulations.

In addition, the Facilities Manager, serving in the capacity of Safety Officer, provides training to staff on safety and security issues and oversees the agency’s Health and Safety program. This role supervises approximately three Facility Technicians.

• Responsible for oversight and maintenance of all building systems managed by Baker Places Inc. and PRC, including but not limited to HVAC, elevator, electrical, plumbing, security, and fire life safety systems.
• Works with the Director of Facilities and Capital Assets to create and maintain a robust, preventative maintenance schedule.
• Responsible for overseeing and executing the repair of property and equipment.
• General upkeep of both the PRC Baker Places headquarters and all program and residential properties, including but not limited to electrical, plumbing, carpentry, painting, cabinetry, locksmithing, .
• Assists in managing and maintaining accurate records of all projects from start to finish, Communicates specific issues/needs that exist at individual properties.
• Coordinates with Program Staff and Management to serve proper notice of any repairs that may affect client and workplace services.
• Supervises and monitors performance of contractors and vendors, and coordinates contractor bid process as necessary. This includes gathering invoices and receipts, maintaining vendor documents (e.g. updating Certificates of Insurance,W-9 forms, etc.)
• Manages the fire life safety and building systems of all properties which include the quarterly, semi and annual certifications of fire alarm panels, fire sprinkler systems, fire extinguishers, hood and suppression cleaning, fire escapes, backflows, and elevators.
• Leads Health and Safety Committee meetings which includes maintaining monthly agenda, meeting notes and incident report log, emergency drill schedules, and provides training presentations.
• Manages, organizes, and monitors online Work Order system. Ensures timely and proficient completion of submitted work orders. Establishes work order completion performance expectations and measures staff/vendor performance.
• Maintains 24/7 emergency on-call emergency availability
• Oversees and maintains the key inventory tracking system for all doors and elevators.
• Oversees the registration, maintenance and repair of vehicles.
• Oversees ongoing development and training of Facilities Techs.
• Monitors and maintains security camera systems. Grants access, provides training, and files documentation.
• The Facilities Manager serves as the Safety Officer, see…