Sample Coordinator

The Sample Coordinator is responsible for supporting product and brand teams through hands-on management of physical samples. This role focuses on the accurate intake, tracking, organization, and distribution of samples to ensure they are available, presentable, and easy to locate for a variety of internal needs and special brand projects.

Pay Rate: $24.00

Employment Type: Freelance

Duration: 02/16/2026 – 04/15/2026

Key Responsibilities:

• Receive and check in all incoming samples, verifying counts, styles, and documentation.
• Unpack, label, and prepare sample boxes for storage and internal use.
• Maintain an organized sample room, ensuring all items are stored, tagged, and tracked accurately.
• Pull, prepare, and return samples for special brand projects, meetings, and presentations.
• Reorganize and consolidate samples regularly to optimize storage space and accessibility.
• Support inventory tracking in spreadsheets or internal systems as required.
• Partner with cross-functional teams (e.g., merchandising, marketing, design) to fulfill sample requests.
• Monitor sample condition, flagging damaged or missing items and coordinating replacements as needed.

Qualifications:

• Previous experience in sample coordination, product handling, inventory, or a related operational role preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Comfort working in a fast-paced, deadline-driven environment with shifting priorities.
• Ability to lift, move, and unpack boxes of samples as part of daily responsibilities.
• Proficiency with basic computer tools (e.g., spreadsheets, email, shared drives) for tracking and communication.
• Reliable, proactive, and able to work independently while collaborating with cross-functional partners.