Gift Administration Associate; w

Gift Administration Associate Organization

Description:

Since 1981, the Golden Gate National Parks Conservancy (Parks Conservancy) has been the nonprofit partner of the National Park Service. Working alongside the Presidio Trust, community partners, donors, and volunteers, the Parks Conservancy supports the Golden Gate National Recreation Area (GGNRA). Spanning three Bay Area counties, the GGNRA includes iconic destinations such as Muir Woods National Monument, Fort Point National Historic Site, Alcatraz Island, Crissy Field, Mori Point, Lands End, and the Presidio of San Francisco.

The Parks Conservancy engages at the intersection of national park stewardship, social justice, and climate resilience. We collaborate to enhance public awareness and provide volunteer and educational opportunities in our parks. Together, we are caretakers, educators, and advocates, working to fulfill our vision of Parks for All Forever. Join us!

The Development and Membership team advances the Parks Conservancy’s mission by building meaningful relationships and growing a diverse community of supporters. Through individual giving, major gifts, events, legacy giving, corporate partnerships, and foundation and government grants, the Development team aspires to expand the community who invest in our parks, helping ensure the long-term sustainability of the organization and our beloved local national parks.

The Gift Administration Associate is a key member of the Development team, responsible for supporting the accurate processing and administration of charitable contributions while helping maintain the systems, processes, and reporting that support the organization's fundraising efforts. This role serves as a central resource for gift administration, donor data management, stewardship communications, reporting, and Development Operations, helping ensure the integrity of donor information and a positive donor experience across all fundraising programs.

As part of the Development Operations team, the Gift Administration Associate supports fundraising systems, reporting, digital communications, and operational workflows that enable effective fundraising and informed decision-making. The role partners with colleagues across Development, Finance, and other organizational departments to coordinate gift processing, maintain data quality, facilitate donor stewardship activities, and support branch-wide operations.

This position is non-exempt, full-time. You must already be based in or willing to relocate to the San Francisco Bay Area. This position requires at least 3 days per week onsite, either in office (Fort Mason) or visiting our employees on location at our incredible park sites (for example, Alcatraz, Muir Woods, and Crissy Field).

Reports To: Associate Director of Donor Database and Development Operations (Director of Membership temporary through Jan 2027)

Working with the Associate Director of Donor Database and Development Operations;

• Process gifts and donations received through a variety of channels, including online giving, checks, donor-advised funds, stock gifts, and other payment methods.
• Enter and maintain organized donor and constituent records related to gifts and donor activity with accuracy and attention to detail.
• Support the import and review of online gifts, event registrations, and constituent information into fundraising systems.
• Coordinate gift acknowledgments and donor communications to help ensure supporters are thanked and recognized in a timely manner.
• Partner with Development and Finance colleagues to help reconcile donations and address gift-related questions.
• Identify opportunities to improve processes and contribute ideas that enhance efficiency, data quality, and donor service.

• Training provided and in partnership with the Associate Director, Donor Database and Development Operations, serve as a technical resource for Development systems including Luminate Online, Omatic Cloud, Paper Save, and related platforms, providing guidance and support to Development staff.
• Manage HTML templates, supporting designation email builds, and helping coordinate the Branch’s annual communications calendar to support fundraising and stewardship initiatives
• Coordinate and maintain accurate billing, coding, reimbursements, and expense tracking for the Branch to ensure accuracy and compliance
• Manage and maintain the…