Management Assistant

Founded in 1771, San Gabriel is located 10 miles northeast of Los Angeles and is the birthplace of the greater metropolitan region. Today, San Gabriel is a burgeoning community of 40,000 with several neighborhoods of aesthetic and historical significance, outstanding schools, and excellent public amenities. The heart of San Gabriel is its Mission District, a culturally rich and historic center that blends the charm of early California with a modern-progressive experience.

The Mission District is home to the San Gabriel Mission and Mission Playhouse and host of several festivals and events that attract patrons from all over the region, including the annual Dumpling & Beer Festival and Lunar New Year Festival. All of this and much more make San Gabriel a great place to live, work, and play.

The City of San Gabriel is seeking an Management Assistant for our City Clerk Department with strong organizational, customer service, and multi-tasking skills. The ideal candidate will have excellent attention to detail, a willingness to work with all departments, and a commitment to keeping accurate records and accomplishing tasks under pressure and before deadlines on a consistent basis. This position requires keen communication skills to interact with residents, staff at all levels, and council members with great respect and courtesy.

The position will appeal to individuals who are inspired by the challenges and opportunities presented in working with a dynamic and fast-paced team. An individual who is committed to serving with humility, can demonstrate emotional intelligence, is creative, and is a decision maker, will be successful in the role.

This recruitment may be used to fill Management Assistant positions in other City departments if deemed suitable.

Under general supervision, the Management Assistant performs a wide range of moderately complex technical and administrative duties including the implementation of policies, procedures, and work methods; completes assigned functions and programs; serves as a technical resource for an assigned area; and performs other related duties as assigned. The ideal candidate has experience with municipal City Clerk processes including but not limited to records management, agenda process, public records requests, and Laserfiche and associated software.

The Management Assistant performs research, administrative, and analytical duties in support of an assigned area. This class differs from a Management Analyst in that the incumbent performs more routine analytical work and exercises less independent discretion and judgment on matters related to work procedures and methods.

For more detailed information regarding the job duties and minimum requirements for this position, please click the link below for the Management Assistant class specification.
Management Assistant

Any combination of experience, education, knowledge, skills, and abilities may be considered. A typical way to obtain knowledge, skills, and abilities would be:

• Bachelor's degree in business administration, public administration, or a closely related field.
• Two (2) years or more of increasingly responsible administrative experience, including analytical work.
• More than one (1) year of work experience in Municipal/Local Government is beneficial.
• Experience, education, and interest in municipal City Clerk/Board Clerk operations is very beneficial.
• Ability to obtain a Notary Public License within six months of employment is required.
• Bilingual in Mandarin/Spanish/Vietnamese is very beneficial.

Candidates must complete a City of San Gabriel online application. Applications must be thoroughly prepared and include the following three items as attachments to the online application: (1) cover letter, (2) professional résumé, and (3) copies of all professional certifications required and/or applicable for the position.
DO NOT SUBMIT DRIVER’S LICENSE with item #3. Driver’s license will be validated upon conditional offer of employment. Exception to a valid driver's license may be made on a case-by-case basis.

The application filing…