Facilities Manager

Job Details:
Level: Management,

Job Location:

Inland Valley Humane Society & SPCA
- Pomona, CA 91766, Position Type:
Full Time, Education Level: 4 Year Degree, Salary Range: $71,000.00 - $85,000.00 Salary/year,

Job Shift: Day, Job Category:
Admin
- Clerical, Description

• Schedules and supervises routine maintenance of the facilities’ systems including, but not limited to, HVAC, electrical, plumbing, and safety systems.
• Manages contractor and service-provider relationships, including coordinating scopes of work, schedules, site access, service quality, and completion of assigned work.
• Monitors equipment and maintenance-supply inventory, identify replacement or replenishment needs, and place orders when necessary.
• Inspects and monitors facilities for electrical and mechanical systems, identify operations issues, and coordinate timely corrective action to maintain functionality.
• Plans and oversees all repair and installation activities.
• Maintains accurate maintenance logs documenting inspections, preventative maintenance, repairs, service dates, and follow-up needs.
• Ensures that assigned buildings and facilities are safe, functional, and fit for their purpose by identifying risks early and providing timely, practical solutions.
• Manages organizations fleet including inventory, purchases, preventative maintenance, repairs, and registration of vehicles.
• Monitors facility-related health and safety requirements, address identified hazards and maintain supporting records in accordance with organizational policies and applicable requirements.
• Maintains cleanliness of the facilities, including coordination of janitorial services.
• Analyzes space usage and develop plans for effective layout to accommodate organizational needs.
• Coordinates delivery and setting up of facility furniture and work spaces.
• Organizes office moves and assists department with their transition to new spaces.
• Tracks expenses, the budget for maintenance, and implement cost saving measures where possible.
• Establishes and maintains health and safety procedures within the organization to manage risk by staying up to date on health, safety, and environmental regulations affecting facilities management.
• Ensures life-safety and fire protection system compliance by maintaining fire suppression, detectors, emergency lighting and exit signage.
• Works with Authorities having Jurisdiction for inspections of ongoing equipment including elevators, fire suppression equipment, etc., and remediation of code deficiencies.
• Develops, documents, implements, and periodically reviews preventative and corrective maintenance procedures.
• Supervises, schedules, coaches, and supports maintenance staff; establishes work priorities, monitors performance, and promotes safe and consistent work practices.
• Coordinates facility-related preparedness and response, including addressing urgent building or equipment failures and communicating operational impacts to appropriate staff.
• Works closely with various department heads and management to understand their needs related to facility usage and storage.
• Provides regular updates to leadership team about the status of the facilities and ongoing projects.
• Maintains building security by managing access control systems (FOB readers), including monitoring cameras to conduct regular physical security of facilities.

• High School diploma or equivalent qualification.
• Associate’s degree in facilities management or related field.
• A minimum of 3 years’ experience in facilities management or maintenance.
• Good understanding of the technical features of plumbing, carpentry, and electrical systems, including HVAC and elevator equipment.
• Strong knowledge of facilities, machines and equipment.
• Excellent…