Billing Clerk

Description We are looking for a dedicated Billing Clerk to join our team in San Jose, California. This contract position focuses on ensuring precise invoicing processes and maintaining organized financial records within a construction-related environment. The ideal candidate will collaborate with multiple departments and stakeholders to facilitate smooth billing operations while adhering to industry standards and compliance requirements.

Responsibilities:

- Prepare detailed and accurate invoices based on project specifications, contracts, and work orders.

- Coordinate closely with project managers, subcontractors, and clients to gather necessary billing information and ensure proper documentation of billable items.

- Maintain organized records of billing documents, including contracts, change orders, and supporting materials.

- Reconcile invoices with completed work and materials used, addressing discrepancies promptly to ensure accuracy.

- Track payment statuses, follow up with clients on outstanding balances, and escalate overdue accounts as necessary.

- Generate regular reports on billing activities, including payment statuses, outstanding balances, and revenue projections.

- Ensure compliance with legal and industry standards, including filing waivers, lien releases, and other necessary documentation.

- Provide prompt and detail-oriented responses to billing-related inquiries and maintain positive relationships with stakeholders.

- Identify and implement improvements to billing processes, collaborating with the accounting team to enhance efficiency.

- Assist with general ledger reviews and support the accounting team with accounts payable, accounts receivable, and month-end close activities. Requirements - Proven experience in construction billing and accounts receivable.

- Proficiency in accounting software such as Sage, Construction Partner, Siteline, and Microsoft Office applications.

- Strong analytical and numerical skills with exceptional attention to detail.

- Excellent organizational skills to manage multiple tasks and meet deadlines effectively.

- Clear and detail-oriented communication skills for interacting with various stakeholders.

- Familiarity with construction industry billing practices, terminology, and relevant regulations.

- Knowledge of compliance standards such as Generally Accepted Accounting Principles and tax regulations.

- Ability to work independently while also thriving in a collaborative team environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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