Construction Accounting Specialist; Accounts Payable

Construction Accounting Specialist (Accounts Payable)

Shift/

Hours:

Monday - Friday, First Shift 8:00 am-5:00 pm

Pay Rate: $35.00-$45.00 per hour

Location: San Jose, CA

Experience: 3-5 years of accounting experience in the construction industry

• Manage the full cycle of accounts payable, including receiving, processing, verifying, and reconciling invoices for all construction projects.
• Ensure timely and accurate processing of payments to vendors and subcontractors.
• Review all invoices and payment requests for proper documentation and authorization in accordance with company policies and project contracts.
• Handle the collection of lien waivers, W-9 forms, and insurance certificates from subcontractors to ensure compliance before payment.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Maintain accurate and organized vendor files and accounts payable records.
• Assist in the preparation of month-end and year-end closings related to accounts payable.
• Collaborate with project managers and field staff to ensure proper coding of project costs and expenses.
• Prepare and submit required government reports related to subcontractor payments (e.g., 1099s).
• Utilize construction accounting software to input and track all AP transactions.
• Perform other duties as assigned.

• Experience managing lien waivers and subcontractor compliance.
• Knowledge of sales and use tax regulations in the construction industry.
• Able to provide 2 professional references.

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of direct experience in an Accounts Payable role, preferably within the construction or real estate industries.
• Proven proficiency with construction-specific accounting software (e.g., Sage 300, Procore, Viewpoint).
• Strong knowledge of accounts payable principles and best practices.
• Excellent organizational and time management skills with a high degree of accuracy.
• Ability to communicate effectively with internal and external stakeholders.
• Willingness to submit to a pre-employment background check & drug screen.

• Medical, Rx, and Wellness Benefits.
• Dental and Vision Plan Options.
• Short-term Disability.
• 401(k) Retirement Plan.
• Holiday Pay.