Police Lieutenant

Position Overview

This is a closed/promotional position in the Finance Department, Accounting division and is open to all benefitted employees that are not on probation. Under direct or general supervision, the incumbent performs a variety of routine to complex technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, utility billing, and business licensing, in addition to balancing and maintaining manual and computerized accounting and financial records.

Receives direct or general supervision from the Finance Supervisor. Exercises no direct supervision over staff. May exercise technical and functional direction over and provide training to less experienced staff.

• Process payments in batches, log batch reports, and prepare documentation for payment. Verify and enter data into the automated accounts payable system, prepare manual checks, and file copies with backup.
• Audit, verify, code, and batch accounts payable transactions; match purchase orders, packing slips, and invoices; research discrepancies and unauthorized purchases.
• Set up new vendor accounts, obtain necessary information and paperwork, and prepare vendor invoice tracking.
• Maintain credit card accounts, process receipts, and reconcile to credit card statements.
• Process miscellaneous receipts and transmit weekly warrant files to the bank.
• Review source documents for accuracy and compliance; resolve customer/vendor inquiries by telephone, fax, or mail.
• Prepare centralized bank deposits and reports for the Investment Revenue Officer.
• Maintain warrant control log for check stock and signature authorization listing.
• Process orders to withhold personal income tax on behalf of the Federal/State Franchise Tax Board and IRS.
• Verify bankruptcy information of vendors, maintain vendor W‑9 information for 1099 processing, and participate in audits of vendors and other City departments.
• Perform routine to complex account support duties related to accounts receivable, accounts payable, utility billing, and business licensing.
• Enter and retrieve information and data using standard word processing, spreadsheet, and accounting systems.
• Maintain ledgers, registers, and journals; reconcile transactions; resolve discrepancies; generate periodic and special financial, accounting, and statistical reports.
• Process accounts receivable statements, accept and write receipts for fees, and reconcile receipts to cash register amounts.
• Assist customers, departments, and employees with account information, discrepancies, and general accounting procedures.
• Dispatch maintenance crews for emergencies, initiate work orders, and provide training to lower‑level staff.
• Assist with the year‑end closing process and special projects as required.

• Terminology and practices of financial and account document processing and record keeping, including accounts receivable, accounts payable, utility billing, and business licensing.
• Basic understanding of fund accounting.
• Business arithmetic and basic financial and statistical techniques.
• Record‑keeping principles and procedures.
• Modern office practices, methods, and computer equipment.
• Computer applications related to work, including word processing and spreadsheet software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

• Perform detailed account and financial office support work accurately and in a timely manner.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Interpret, apply, and explain policies and procedures.
• Compose correspondence and reports independently or from brief instructions.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy.
• Establish and maintain a variety of filing, record‑keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize…