Grant Billing Accountant

Position:
Grant Billing Accountant

Location:

Pioneer, San Jose, Ca

Reports To:

Controller Type:
Full Time, Exempt Compensation: $85-90K Annually ABOUT HOMEFIRSTEstablished in 1980 Home First is a nonprofit organization passionately working to end homelessness. We serve the Bay Area and Sonoma County community through low barrier programming and systems leadership-meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort.

OUR VALUES Kindness:
We act with empathy toward others.

Passion:
We ignite change to fulfill our mission.

Excellence:
We deliver exceptional service to our communities.

POSITION OVERVIEW The Grant Billing Accountant is responsible for the accurate and timely billing of grant-funded programs and the financial oversight of rental/housing assistance funds. This role ensures compliance with funder requirements, issues rental and other client assistance checks, supports program staff with budget tracking, and maintains accurate accounting records related to restricted and unrestricted grant revenue, including federal, state, local, and private funding sources.

PRIMARY RESPONSIBILITESGrant Billing & Compliance Prepare and submit accurate, timely invoices and reimbursement requests to government and private funders (e.g., OSH, and other agencies)
Track grant budgets, expenditures, and remaining balances across multiple funding sources

Ensure expenses are properly coded and allocated in accordance with grant agreements and cost allocation plans

Reconcile grant revenue and receivables to the general ledger

Monitor grant spend-down to avoid lapses or under/over-billing

Assist with the preparation of financial reports required by funders (monthly, quarterly, annual)
Maintain supporting documentation for audits, monitoring visits, and single audit (Uniform Guidance) requirements

Track grant deadlines, reporting schedules, and renewal/amendment dates

Rental Assistance Oversight Process and track rental/housing assistance payments to landlords and clients in accordance with program guidelines

Verify eligibility documentation and payment authorizations before disbursement

Maintain client-level financial records ensuring confidentiality and accuracy

Reconcile rental assistance disbursements against program budgets and funding source restrictions

Identify and resolve discrepancies in payment requests, duplicate payments, or documentation gaps Coordinate with case managers/program staff to ensure timely and compliant payment processing

Support internal controls to prevent fraud, errors, or misuse of rental assistance funds

General Accounting Assist with monthly close processes, journal entries, and account reconciliations related to grants and program funds

Support preparation for annual financial statement audits and single audits

Maintain organized, audit-ready files for grant and program transactions

Assist with accounts payable/receivable as needed

Support budget development and forecasting for grant-funded programsBENEFITSHomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers’ compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.

ORGANIZATIONAL EQUITY STATEMENT At Home First, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every…