Grant Billing Accountant (86897

Job Details
Level: Experienced

Job Location:

Pioneer - San Jose, CA 95118
Position Type:
Full Time
Education Level: 4 Year Degree
Salary Range: $80,000.00 - $90,000.00 Salary/year

Travel Percentage :
None

Job Shift: Day
Job Category:
Accounting

The Grant Billing Accountant is responsible for the accurate and timely billing of grant‑funded programs and the financial oversight of rental/housing assistance funds. This role ensures compliance with funder requirements, issues rental and other client assistance checks, supports program staff with budget tracking, and maintains accurate accounting records related to restricted and unrestricted grant revenue, including federal, state, local, and private funding sources.

• Grant Billing & Compliance
  • Prepare and submit accurate, timely invoices and reimbursement requests to government and private funders (e.g., OSH and other agencies).
  • Track grant budgets, expenditures, and remaining balances across multiple funding sources.
  • Ensure expenses are properly coded and allocated in accordance with grant agreements and cost allocation plans.
  • Reconcile grant revenue and receivables to the general ledger.
  • Monitor grant spend‑down to avoid lapses or under/over‑billing.
  • Assist with the preparation of financial reports required by funders (monthly, quarterly, annual).
  • Maintain supporting documentation for audits, monitoring visits, and single audit (Uniform Guidance) requirements.
  • Track grant deadlines, reporting schedules, and renewal/amendment dates.
• Rental Assistance Oversight
  • Process and track rental/housing assistance payments to landlords and clients in accordance with program guidelines.
  • Verify eligibility documentation and payment authorizations before disbursement.
  • Maintain client‑level financial records ensuring confidentiality and accuracy.
  • Reconcile rental assistance disbursements against program budgets and funding source restrictions.
  • Identify and resolve discrepancies in payment requests, duplicate payments, or documentation gaps.
  • Coordinate with case managers/program staff to ensure timely and compliant payment processing.
  • Support internal controls to prevent fraud, errors, or misuse of rental assistance funds.
• General Accounting
  • Assist with monthly close processes, journal entries, and account reconciliations related to grants and program funds.
  • Support preparation for annual financial statement audits and single audits.
  • Maintain organized, audit‑ready files for grant and program transactions.
  • Assist with accounts payable/receivable as needed.
  • Support budget development and forecasting for grant‑funded programs.

Home First provides comprehensive benefits, including 100% employer‑paid medical, dental, and vision coverage and additional wellness options such as chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k) retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers’ compensation. Employees enjoy 12 holidays, sick leave, and paid time off starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.

At Home First, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.

Home First is proud to be an Equal Opportunity and Affidavit employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state, and local law. Additionally, Home First participates in the E-Verify program, as required by law.

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