Global Manual Payments Specialist Job San Jose area,California USA,Accounting

Job Description

Our company’s Global Business Solutions (GBS) team manages end-to-end Source to Settle (StS) processes, including purchasing, invoicing, and payments.

Position Overview

The Specialist, Manual Payments is responsible for executing and controlling manual payments processed outside standard system runs. This role ensures accuracy, compliance, and proper approvals, while supporting process improvements and reducing manual activities.

The position requires strong attention to detail, a proactive mindset, and the ability to manage priorities in a fast-paced, controlled environment. It also involves supporting projects, data analysis, and collaboration with cross-functional teams to improve efficiency and drive standardization and automation globally.

Key Responsibilities

Execute and validate manual payments, ensuring accuracy, approvals, and compliance
Support urgent, one-time, and off-cycle payments as needed
Monitor and track manual payment requests, ensuring timely resolution
Investigate and resolve failed or rejected payments and invoice issues
Ensure proper documentation and audit-ready records for all payments
Challenge the need for manual payments and promote standard processes
Perform root cause analysis and support sustainable solutions
Collaborate with cross-functional teams (IT, invoicing, vendor data) to resolve issues
Support automation, standardization, and process improvement initiatives
Assist with data analysis, reporting, and project work
Ensure adherence to internal controls, compliance, and SOX requirements
Deliver high-quality service to internal and external stakeholders

Education & Experience

Bachelor’s degree in Finance, Accounting, Business, or related field (preferred)
Minimum 3 years of experience in Finance Shared Services, Payments, or StS
Understanding of payment processes, controls, and compliance
Experience with manual/non-standard payments preferred
Strong analytical, problem-solving, and organizational skills
Experience in audit or controlled environments preferred
Ability to manage priorities and work proactively

Technical Skills

Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Experience with SAP and Ariba required
Familiarity with banking portals and payment tools
Ability to interpret payment instructions and supporting documentation
Basic understanding of payment formats and methods

Skills & Competencies

High attention to detail and accuracy
Strong organizational and time management skills
Analytical and problem-solving mindset
Effective communication and stakeholder management
Customer-focused and results-driven
High integrity and accountability
Ability to work independently and in teams
Continuous improvement mindset
Languages: Professional communication in Portuguese, English, and Spanish is required.

Possible Career Moves

Specialist / Senior Specialist, STS Support
Specialist / Senior Specialist, Vendor Master Data
Specialist / Senior Specialist, Supplier Onboarding
Specialist / Senior Specialist, Invoice Processing / Resolution
Senior Specialist, Settlements

Required Skills:

Account Collections, Account Collections, Adaptability, Analytical Problem Solving, Balance Sheet Account Reconciliations, Business Administration, Business Processes, Business Support, Communication, Compliance SOX, Continuous Process Improvement, Credit Management, Data Analysis, Data Integrity, Detail-Oriented, Financial Accounting Controls, Financial Operations, Global Shared Services, Human Resources (HR) Shared Services Advisory, Interpersonal Relationships, Payment Processing, Preparation of Financial Reports, Project Management, Quantitative Analytics, Stakeholder Engagement {+ 2 more}

Required Skills:

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

08/9/2026

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