Accounts Payable Specialist Job in San Jose, CA

Accounts Payable Specialist

We are looking for an accounts payable specialist to support day-to-day payables operations for a long-term contract opportunity based in San Jose, California. This role is ideal for someone who brings strong accuracy, sound judgment, and a disciplined approach to invoice processing and payment execution. The specialist will help maintain timely vendor payments, organized financial records, and consistent adherence to accounting procedures.

Responsibilities:

• Process vendor invoices accurately and efficiently, ensuring charges are assigned to the correct accounts and cost categories.
• Review and code incoming invoices, verify supporting documentation, and resolve discrepancies before payment approval.
• Manage payment activities through ACH and check runs while maintaining compliance with internal controls and payment schedules.
• Reconcile accounts payable records and investigate variances to support clean and accurate financial reporting.
• Communicate with vendors and internal stakeholders to address payment questions, invoice issues, and account status updates.
• Maintain organized AP files and documentation to support audits, reporting needs, and ongoing record retention standards.