Accounts Payable Specialist

About Second Harvest of Silicon Valley

Founded in 1974, Second Harvest of Silicon Valley is one of the largest food banks in the nation and a trusted nonprofit leader in ending local hunger. The organization distributes nutritious groceries through a network of more than 300 partners at drive‑thru and walk‑up sites across Santa Clara and San Mateo counties. Due to the prohibitively expensive cost of living in Silicon Valley and the economic downturn caused by the COVID‑19 pandemic, hunger is at an all‑time high.

Second Harvest is now serving an average of 500,000 people every month, twice as many people as it reached pre‑pandemic. Second Harvest also connects people to federal nutrition programs and other food resources, and advocates for anti‑hunger policies on the local, state and national levels. Visit shfb.org for more information.

This position will perform, under general supervision, work that requires knowledge, training and experience in the accounting field. The main duties will be to support the functions and responsibilities of the Accounts Payable. Other duties may also include support of the month‑end closing process and annual audit preparation.

• Drive AP function end to end
• Process invoices, purchase orders (food purchase), donation orders including online invoices using Ceres 4.5 accounting system
• Process employee reimbursement and employee credit card expenses using Concur system and provide staff related system training as needed
• Promote the accuracy of AP coding system and provide GL coding related training to staff
• Serve as contact for resolving AP related billing disputes
• Comply with all laws governing sales and use tax payment and the filing of 1099 forms
• Prepare annual filing of 1099 forms
• Determine best methods to promote, implement and maintain the paperless AP filing system
• Assist in maintaining updated AP process manual including training materials; present training to volunteers as necessary
• Assist in implementation of the purchase order system and develop the purchase requisition procedure

• Provide ad hoc documentation in AP when needed
• Assist Director of Finance in preparation of lead schedules for annual audit
• Perform other duties as assigned by the Controller to complete SHFB goals and objectives

• Project management experience desirable, ability to independently drive and facilitate special projects with limited supervision
• Outstanding computerized accounting and spreadsheet software skills required
• Desire to learn payroll process including payroll tax reporting and compliance
• Experience with Ceres Accounting System and Concur expense reimbursement system preferred
• Demonstrated ability to organize, plan and carry out activities with minimum supervision to meet specific timelines with proven record of accuracy in completing and reviewing data
• Ability to work and interact constructively with individuals (Agency staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse work environment
• Ability to perform duties in accordance with Second Harvest Food Banks Safety Policies and Injury Prevention Program
• Bachelor's Degree in Accounting (preferred), or four‑year degree in business administration with emphasis in accounting; or minimum of five years of paid experience in the accounting profession with emphasis in Accounts Payable, General Ledger Accounting, and Auditing, CPA a plus

• Reports To:
  
  Accounting Supervisor
• Location:
  
  Second Harvest of Silicon Valley, Curtner Distribution Center, 750 Curtner Avenue, San Jose, CA 95125
• Hours:
  
  Full Time, 40 hours per week
• Compensation:
  Non‑Exempt, competitive salary commensurate with background and experience; outstanding and generous health benefits program, flexible time off, ten paid holidays, and retirement plan

EOE