Accounts Payable Specialist

Description

We are looking for an Accounts Payable Specialist to support the daily financial operations of a school in California. This contract-to-permanent opportunity is ideal for someone who brings strong accuracy, sound judgment, and the ability to manage multiple payment priorities in a structured accounting environment. The person in this role will help ensure vendors are paid on time, records are maintained properly, and accounts payable activities align with internal policies and month-end deadlines.

Responsibilities:

- Oversee the complete accounts payable cycle, from entering invoices and assigning proper accounting codes to preparing payments for release.

- Examine incoming invoices for accuracy, required approvals, and adherence to established financial procedures before processing.

- Match purchase orders, invoices, and receiving support when applicable to confirm that charges are valid and properly documented.

- Apply expenses to the correct general ledger accounts and departmental budgets to support accurate financial reporting.

- Reconcile vendor statements, research payment differences, and resolve outstanding issues in a timely and thorough manner.

- Prepare check runs, ACH transactions, and other approved disbursements while maintaining payment schedules for recurring obligations.

- Maintain organized vendor files and respond to questions related to invoice status, payment timing, and account details.

- Support month-end activities by assisting with accrual entries, account reconciliations, and documentation needed for closing procedures.

- Work closely with faculty, staff, and department administrators to secure approvals and clarify discrepancies tied to purchases and invoices.

- Preserve complete financial documentation for audit readiness and assist with related accounting or administrative duties as business needs evolve.

Requirements - Previous experience in accounts payable, invoice processing, or a closely related accounting function.

- Working knowledge of account coding, invoice review, vendor statement reconciliation, and payment processing.

- Proficiency with Microsoft Excel and other Microsoft Office applications used for financial and administrative tasks.

- Experience using accounting software or ERP platforms to manage accounts payable transactions and records.

- Strong attention to detail with the ability to organize high volumes of information accurately and efficiently.

- Ability to handle confidential financial data with professionalism and discretion.

- Effective communication and problem-solving skills, with the ability to work independently and collaborate across departments.

- Experience with ACH payments and check processing is strongly preferred.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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