Accounts Payable Specialist

Accounts Payable Specialist

job description

The Accounts Payable Specialist will manage the expenses (cash outflow) of the organization by analyzing vendor's invoices and resolving A/P discrepancies.

• Managing banks' outflow.
• Comparing system reports to balances and verifying entries
• Collaborating with internal departments to gather, analyze and interpret financial data
• Receiving, processing, verifying and reconciling vendors invoices
• Receiving, processing, verifying, and reconciling corporate credit card
• Processing payments (C/C, check run, ACH, etc.) verifying invoices and performing account reconciliations as needed.
• Identify the correct GL account and cost centers for every expenditure.
• Verify vendor accounts, pay vendors, and resolve purchase orders, bills or payment discrepancies.
• Match Purchases Orders with packing slip to insure items receipt.
• Request purchase order amendments when necessary
• Request invoices for any outstanding item receipt by the 1st day of the following month, before closing.
• Reconcile account transactions with the general ledger.
• Request W4 Form to every vendor that is not a corporation. Setup the vendor tax identification as 1099. Also, identify any attorney service as 1099, incorporated or not.
• Controlling every material item is free of sales tax.
• Control of any supplies item has included sales tax. If not, accrual of sales tax is necessary.
• Ultimately, you will work with our accounting team to ensure our organization's expenditures are accurate and our accounting practices are standardized across the organization.

• Minimum 6-years working experience as an Accounts Payable Specialist or similar role
• AA in Accounting or relevant training and/or certifications as an Accounts Payable Specialist
• Medium-Advance Excel knowledge (mandatory)
• Quick Books Enterprise Desktop knowledge (mandatory)
• In-depth knowledge of accounts payable principles, accounting standards and manufacturing regulations
• Great time management and organizational skills
• Excellent collaboration and communication abilities