Payroll Manager Job San Jose area,California USA,Accounting

The Payroll Managerprovidesleadership ,accounting oversight,andoperationalcontrolofthepayrollfunction.

Thisroleisresponsibleforpayrollgeneralledgerreconciliation,payroll accounting,monthendandyearendclosesupport,tax compliance,union reporting,audits,internal controls,system integrity,andthedevelopmentofthepayrollteam.

Thepositionensurespayrollactivityisaccurate,properly recorded,compliant,andsupportedbyeffectivecontrolsanddocumentedprocedures.

Responsibilities Payroll Accounting and General Ledger

Ownthepayrollgeneralledgerreconciliationprocessandensurepayrollactivityisaccuratelyreflectedinthefinancialstatements.
Prepare,review,orapprovepayrolljournalentriesandprovidepayrollaccountingsupportformonthendandyearendclose.
Reconcilepayrollcash,accrued wages,payroll taxes,deductions,benefits,garnishments,union contributions,andotherpayrollrelatedliabilityaccounts.
Researchandresolvepayrollaccountingdiscrepanciesinpartnershipwith Accounting and Finance .
Maintainsupportingschedules,reconciliations,approval documentation,andaudittrailsforpayrollrelatedaccounts.

Payroll Leadership and Weekly Payroll Oversight

Provideoverallleadershipandaccountabilityfortheaccurateandtimelyprocessingofweeklypayrollforunionandnonunionemployees.
Lead,develop,andsupportthe

Payroll

Supervisorandpayrollteambyestablishingclearresponsibilities,deadlines,review expectations,andbackupcoverage.
Serveastheescalationpointforcomplexpayroll,accounting,tax,compliance,union,employee,andsystemissues.
Ensurepayrollissuesarefullyresearched,documented,corrected,andcommunicatedtotheappropriateparties.
Reinforce accountability,responsiveness,accuracy,customer service,andfollowthroughthroughoutthepayrolldepartment.

Payroll Controls,Audits,andRisk Management

Design,implement,andmaintainpayrollcontrols,approval workflows,reconciliation standards,audit procedures,anderrorpreventionmeasures.
Leadpayrollauditsandrespondtorequestsfromexternalauditors,taxing authorities,government agencies,unions,benefit providers,andotheroutsideparties.
Identifypayrollrisks,control gaps,androotcausesandimplementsustainablecorrectiveactions.
Maintainappropriatepayrollsystemaccess,segregationofduties,confidentiality,andsecuritycontrols.

Payroll Taxand Multistate Compliance

Oversee federal,state,andlocalpayrolltaxfilings,payments,registrations,notices,reconciliations,andcompliancerequirements.
Coordinatequarterendandyearendpayrollactivities,includingtaxreconciliations,W2processing,corrections,andagencyreporting.
Researchandresolvepayrolltaxnotices,filing discrepancies,jurisdiction issues,andemployeewithholdingconcerns.
Monitorpayrollrequirementsineachstatewhere United Mechanicalhasemployeesorperformswork .

Union Payroll,Certified Payroll,andPublic Works Compliance

Overseecompliancewithcollectivebargainingagreements,unionwagerates,classifications,fringes,deductions,reporting requirements,andcontributiondeadlines.
Reviewunionreportingandtrustfundreconciliationsandensurediscrepanciesareresearchedandcorrected.
Overseecertifiedpayroll,prevailingwage,andpublicworksreportingthroughLCPtracker,DIR,VTA,andotherrequiredsystems.
Ensureunionandcertifiedpayrollrecordsarecomplete,accurate,andmaintainedforauditreadiness.

Payroll Systems,Reporting,and Process Improvement

Leadthepayrolltransitionfrom Sageto Miter ,includingparallelpayrolltesting,data validation,issue tracking,procedure development,andteamtraining.
Identifyopportunitiestoimprovepayrollefficiency,consistency,automation,documentation,andemployeeservice.
Maintainpayrollprocedures,controls,system access,anddataintegrityacrosspayrollandrelatedsystems.
Partner with Human Resources ,Accounting,Information Technology,and Project

Administration,onpayrollsystemandprocessimprovements.

Communication,Confidentiality,andCross Functional Partnership

Communicateprofessionallywithemployees,leaders,unions,vendors,auditors,andinternalbusinesspartners.
Partner with Human Resources and Accountingonemployeechanges ,payrolldataintegrity,funding,reconciliations,liabilities,financial reporting,andcloseactivities.
Maintainpayrollandemployeeinformationinaconfidentialandsecuremanner.

Required Qualifications

Minimumsevenyearsofprogressivepayrollexperience,includingatleastthreeyearsofpayrollleadershipormanagementexperience.
Strongpayrollaccountingandgeneralledgerreconciliationexperiencerequired.
Experiencepreparingpayrolljournalentriesandsupportingmonthendandyearendcloserequired.
Experiencemanagingcomplex,high volume,anddeadlinedrivenpayroll.
Experienceleadingpayrollcontrols,audits,reconciliations,andcorrectiveactionplans.
Advanced Microsoft…