Staff Accountant

Position:
Staff Accountant

Location:

Pioneer, San Jose, CA

Reports To:

Controller Type:
Full Time, Exempt Compensation: $80,000-$95,000

ABOUT HOMEFIRSTEstablished in 1980 Home First is a nonprofit organization passionately working to end homelessness. We serve the Bay Area and Sonoma County community through low barrier programming and systems leadership-meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort.

OUR VALUES Kindness:
We act with empathy toward others.

Passion:
We ignite change to fulfill our mission.

Excellence:
We deliver exceptional service to our communities.

POSITION OVERVIEW The Staff Accountant will be responsible for the maintenance of the accounting system and processes in our growing and vibrant agency. Primary areas of responsibility include accounting entries and reconciliations, financial reporting, support to business partners, financial analysis of operations and business results, and prepare & submitting grant billing. This position will have the opportunity to help build the proper processes, systems and controls as we continue to grow and expand our services.

PRIMARY RESPONSIBILITIES General Accounting Prepare and manage general and subledger accounting entries, ensuring accurate, timely, cost effective and user-friendly results in accordance with GAAP fund accounting.

Maintain and balance accounts by verifying, posting, and reconciling transactions, and resolving discrepancies.

Perform monthly, quarterly and year-end closing functions including reviews, reconciliations, reserve adjustments, net asset reclasses, and compliance with grant requirements and restrictions.

Maintain accounting systems and processes for internal controls, accuracy, and efficiency.

Support preparation for annual financial statement audits and single audits

Maintain organized, audit-ready files for grant and program transactions

Assist with accounts payable/receivable as needed

Participate in ongoing budget versus actual reviews, analyze key variances, and provide information and feedback as appropriate.

Summarize financial results by collecting information, reviewing account balances, and analyzing results.

Accounts Payable Review all invoices to ensure correct approval and coding prior to posting and payment of invoices

Process checks and prepare for deposit

Process check requests and vendor invoices
1099/W9 record maintenance

Reconcile vendor statements, research, and correct discrepancies

Input and maintain accounts payable records.

Generate accounts payable reports; review and analyze payment schedule.

Maintain accurate filing system for accounts payable records

Assist with Month-End Closing procedures

Perform other duties as assigned

Rental Assistance Oversight Process and track rental/housing assistance payments to landlords and clients in accordance with program guidelines

Verify eligibility documentation and payment authorizations before disbursement

Maintain client-level financial records ensuring confidentiality and accuracy

Reconcile rental assistance disbursements against program budgets and funding source restrictions

Identify and resolve discrepancies in payment requests, duplicate payments, or documentation gaps Coordinate with case managers/program staff to ensure timely and compliant payment processing

Support internal controls to prevent fraud, errors, or misuse of rental assistance funds

Grant Billing & Compliance Prepare and submit accurate, timely invoices and reimbursement requests to government, and private funders (e.g., OSH, and other agencies)
Track grant budgets, expenditures, and remaining balances across multiple funding sources

Ensure expenses are properly coded and allocated in accordance with grant agreements and cost allocation plans

Reconcile grant revenue and receivables to the general ledger

Monitor grant spend-down to avoid lapses or under/over-billing

Assist with the preparation of financial reports required by funders (monthly, quarterly, annual)
Maintain supporting documentation for audits, monitoring visits, and single audit (Uniform Guidance) requirements

Track grant deadlines, reporting schedules, and renewal/amendment dates

Skills & Competencies Strong analytical and problem-solving skills.

Solid understanding of accounting principles and financial reporting.

Proficiency in Net Suite and Microsoft…