Sales & Marketing Assistant

Job Description

Bay Spec, Inc., a San Jose, California based spectroscopic instrumentation company is seeking a self‑directed individual to join as a Sales & Marketing Assistant. This role will support the Sales and Marketing team and provide backup support to the Management Team at our San Jose, CA office location.

• Capture initial customer contact information and ensure inquiries are fielded to the assigned account managers
• Provide general customer follow‑up by phone or email
• Prepare confidential business correspondence and support deal‑closure transactions
• Make administrative decisions, handle correspondence, schedule calendar appointments
• Contribute to marketing communications efforts, including advertising and promotional programs
• Coordinate events such as trade shows, exhibitions, and sales training meetings
• Arrange department meetings, ensuring all necessary information is available for discussion; help track department‑level projects, activities and results
• Exercise discretion and judgment regarding highly confidential internal and external communications within defined policies and practices

• Outgoing personality, capable of engaging conversations with potential customers
• High proficiency in Outlook, Calendar, Word, Excel, and Power Point
• Strong organizational skills and comprehensive follow‑through
• Flexibility to make decisions dynamically to ensure smooth office operations
• Solid internet and web‑tool skills
• Experience with creative software packages such as Adobe CS4 (nice to have)
• Working knowledge of CRM database systems (not required but a plus)
• Strong written and verbal communication skills
• Ability to act quickly and efficiently to accomplish a wide variety of tasks
• Experience with creating online advertisements (a plus)

• Three plus years in a Sales & Marketing assistant role, ideally in a high‑technology environment
• Ability to handle confidential and sensitive information with integrity and professionalism
• Expert level skills in all Microsoft Office Suite products, including PowerPoint and Excel
• Strong written and verbal communication skills
• Outstanding organizational and time‑management skills
• Ability to interact in a multi‑cultural environment and with all levels of management

San Jose, California, United States

Full‑time/Regular

For immediate consideration please email your resume to Bay Spec Inc., email: