Executive Assistant, CEO Office

Nex is on a mission to help families rediscover the joy of movement. Created by parents for parents, Nex combines technology and play to deliver fun, social, and interactive experiences powered by natural body motion, encouraging kids and adults to move more, play more, and have fun together. Nex Playground, the company’s award-winning active play system, is purpose-built to get families moving year-round, with safety and privacy as core considerations in its intentional design.

It is certified kidSAFE+ COPPA compliant and built to support healthy, active play for all ages and abilities. We encourage you to explore Have Fun and Is Motion Gaming Back?, as they offer a deeper look into our culture, values, and explain how our approach to motion gaming differs from previous generations.

Location:
San Jose, CA (On-site)
Annual salary:
USD 100,000 - USD 135,000
Type:
Full-time
Reports to:
Chief of Staff, CEO office

This is not a typical Executive Assistant position. You will be embedded within our CEO Office, working directly with the CEO and Chief of Staff as a critical operational partner in a high-velocity environment. You ll manage a diverse portfolio spanning executive support, office operations, product review logistics, and cross-functional coordination. This role requires someone who thrives in ambiguity, exercises impeccable judgment, and can shift seamlessly between strategic projects and hands-on execution.

Given the nature of this role, you will have access to highly confidential and sensitive company information. Discretion is non-negotiable.

• Manage complex scheduling for internal and external meetings for CEO Office across global time zones
• Coordinate domestic and international travel arrangements for CEO Office
• Conduct product research based on CEO’s requests to support leadership decision-making
• Coordinate demo preparation logistics for CEO with Content Ops, Marketing and Facility including procurement, research, and packing lists
• Maintain robust tracking systems for requests, action items, and follow-ups across the CEO Office — ensuring clear ownership, status visibility, and timely closure
• Provide flexible, responsive support in a fast-paced environment with variable hours
• Coordinate product review meetings and prepare agendas and pre-meeting materials
• Event planning (team events, offsites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
• Serve as the on-site office administration point of contact, including supporting executive workspace needs

• 5+ years of experience as an Executive Assistant, extensive experience within a technology or a rapidly scaling company
• Proven ability to handle confidential information with the utmost discretion and professionalism
• Exceptional organizational skills with an almost obsessive attention to order — you bring Marie Kondo energy to everything from calendars and documentation systems to event logistics and physical work spaces. Chaos doesn t stand a chance around you.
• Track record of building and maintaining organized systems for tracking requests, follow-ups, and information flow — you ensure nothing gets lost, delayed, or forgotten across multiple work streams.
• Strong written and verbal communication skills
• Proficiency in Google Workspace, Slack, Notion and presentation tools
• Experience with event planning and office operations
• Ability to manage multiple priorities and pivot quickly in a dynamic environment

• Experience in consumer tech, gaming, or hardware companies
• Background in supporting executives with external communications (PR, media)
• Experience with metrics reporting and deck creation

• Tech-savvy with a strong interest in using technology to improve work efficiency
• You are unfazed by ambiguity and comfortable operating without a playbook
• You anticipate needs before they arise
• You create order out of chaos — whether it s structuring the CEO Office s week, organizing a demo kit, or ensuring every file, folder, and follow-up has a home. Your…