Administrative Assistant - Legal Risk Management Team

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth oy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Committed. Innovative. Engaged.

If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best.

As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

The Legal Administrative Assistant is responsible for providing administrative support to the Risk & Legal business unit for Rosendin and will be responsible for providing comprehensive administrative, organizational, and transactional support to Rosendin’s in‑house risk management team. This role supports the risk team in handling contract management, corporate governance, risk mitigation, procurement agreements, vendor relationships, and other legal needs typical of a large electrical contracting business.

• Organize and maintain digital and physical files, ensuring accurate indexing and secure storage.

• Support corporate governance documentation, including entity filings, annual reports, and business licenses.

• Administer legal department databases, contract repositories, and document management systems.

• Manage calendars, schedule meetings, and coordinate internal and external communications for the risk team.

• Prepare meeting materials, agendas, and reports. Oversee/process day‑to‑day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.

• Performs filing, typing, data input and other clerical support to Legal team and act as a backup for the Risk Management unit.

• Process legal invoices, expense reports, and departmental budget tracking.

• Assist with onboarding outside counsel, collecting billing guidelines, and maintaining contact lists.

• Conduct preliminary research related to contracts, regulatory requirements, and state‑by‑state licensing.

• Assist risk team with assembling documentation for audits, compliance reviews, and corporate initiatives.

• Help maintain forms, checklists, workflows, and process documentation.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position’s role within the business unit.

• Two or more years in office administrative work experience

• Associate degree in Business Administration or related discipline. Can be a combination of education, training and relevant experience.

• Two or more years of experience as a legal assistant, legal secretary, paralegal assistant, or similar role—preferably in transactional law, construction law, or corporate in‑house departments.

• Prior experience with eDiscovery platforms.

• Communication

• Teamwork

• Organization

• Computer, filing, and 10-key skills required attention to detail is a must; strong analytical skills favored.

• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.);
  Oracle preferred.

• Ability to prioritize and manage multiple tasks, changing priorities as necessary.

• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

• Effective oral…