Executive Admin Assistant - Hybrid; San Jose, CA

San Jose, CA

itD is seeking an Executive Administrative Assistant to enable senior leaders to operate at peak effectiveness by providing high‑impact administrative partnership, optimizing schedules and logistics, and ensuring seamless day‑to‑day operations that support organizational success. The ideal candidate will bring deep experience in executive support and office operations, with a track record of delivering reliable, proactive administrative outcomes for senior leadership.

Location: Hybrid – San Jose, CA (3 days a week in office)
Pay Rate: $37 - 42 (hourly)

We provide comprehensive medical benefits, a 401k plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

• Lead complex calendar management for senior leaders, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel, including itineraries, logistics, and expense documentation.
• Prepare, edit, and format executive‑ready documents and presentations using Word, Excel, and PowerPoint.
• Plan and facilitate meetings, including agendas, materials, notes, and follow‑ups to ensure timely execution.
• Track action items and deadlines; provide reporting to support leadership decision‑making.
• Collaborate cross‑functionally to align schedules, communications, and deliverables.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.

• Attend regular internal practice community meetings.
• Collaborate with your itD practice team on industry thought leadership.
• Complete client case studies and learning material (blogs, media material).
• Build out material to contribute to the Digital Transformation practice.
• Attend internal itD networking events (in person and virtual).
• Work with leadership on career fast‑track opportunities.

• Expert‑level proficiency with Windows desktop applications:
  Word, Excel, and PowerPoint.
• 7+ years of experience in an administrative environment.
• Proven experience with calendar management, meeting planning, and travel coordination.
• Demonstrated ability to support senior leaders with high attention to detail and discretion.

• Bachelor’s degree in a relevant field or equivalent experience.
• 2+ years of experience supporting SVP‑level leaders or above.
• 7+ years of experience in an administrative environment within a high‑tech industry.
• Prior experience with Cisco.

• Bachelor’s degree in a relevant field or equivalent work experience required.

About itD:
We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman‑ and minority‑led firm. Every day, we challenge ourselves to be considerate, fair and to re‑think what great outcomes mean for our customers.

This permeates down to how we approach every interaction, on every project, for every client. You’ll thrive here if you are a dynamic self‑starter, a difference‑maker or someone who wants to deliver great results, without constraints.

The itD Digital

Experience:

Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high‑performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs.

We are growing and we want to see you grow! Visit  to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at  and let us know the nature of your request and your contact information.

Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!