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Administrative Assistant
Job in
San Jose, Santa Clara County, California, 95112, USA
Listed on 2026-02-24
Listing for:
ABM Industries
Full Time
position Listed on 2026-02-24
Job specializations:
-
Administrative/Clerical
Data Entry, Office Administrator/ Coordinator
Job Description & How to Apply Below
Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications;
Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation;
Assist with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness;
Help coordinate vendor appointments, site access, and maintain organized property folders across shared platforms;
Monitor and support code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation
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