Administrative Assistant

As our Field Office Administrative Assistant
, you’ll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you’ll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role—it’s a chance to grow, contribute, and make an impact every day.

• Keep documentation up to date and maintain clear communication with regional management
• Organize meetings, video conferences, travel itineraries, and manage calendars
• Support team members who are traveling or working remotely
• Take notes during meetings and share materials with the team
• Prepare reports, presentations, and correspondence that make information clear and accessible
• Manage expense reports and reconcile charges accurately
• Welcome visitors, answer calls, and maintain a professional office environment
• Distribute mail, email, and internal communications
• Maintain filing systems and ensure information is easy to find
• Jump in on special projects and process improvements as needed

• 2–5 years of administrative or office support experience (new grads welcome to apply)
• High school diploma required; bachelor’s degree preferred
• Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus
• Japanese language skills are a plus

• High emotional intelligence and ability to work with diverse personalities
• Strong customer service mindset and stakeholder awareness
• Proactive, organized, and initiative‑driven
• Comfortable making decisions in ambiguous situations
• Clear communicator across all levels, internal and external

• You’ll gain exposure to diverse teams and stakeholders, building skills that grow your career
• You’ll be part of a collaborative, supportive environment where your voice matters
• You’ll have opportunities to learn, develop, and take initiative on meaningful projects
• You’ll enjoy a role that balances structure with variety—no two days are the same