Production Administrative Assistant

Posting

Title:

Production Administrative Assistant

Reports To: Production Administrative Supervisor

Location: San Jose, California

Salary Range: $25.00/hour to $30.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job‑related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs.

Our compensation reflects the cost of labor across several U.S. geographic markets.

For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high‑profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we’ve built a reputation for integrity. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we always—always—do the right thing.

Even when no one is looking. Because what we do here is important, but how we do it is everything.

The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.

The Production Administrative Assistant will play a key role in supporting the administrative functions of the Production Department in our San Jose office. This position will be cross‑trained to assist with a variety of tasks including union workforce dispatch support, employee record updates, in‑person onboarding assistance, event coordination, and general administrative support.

The primary focus of this position is to assist the Administrative Coordinator in processing union new hire records. This is a high‑volume, data‑driven role that requires exceptional attention to detail, accuracy, and speed. Strong keyboarding skills and the ability to focus on repetitive data entry tasks for extended periods are essential.

• Support the processing of union new hire records for the organization with speed and accuracy.
• Assist in maintaining and updating personnel files and employee records in various platforms.
• Greet new hires and support in‑person onboarding processes.
• Assist with union dispatch support, including employee tracking and document updates.
• Provide logistical and administrative support for Production Department events and meetings.
• Perform data entry and file management in accordance with department standards.
• Collaborate with other administrative staff to ensure timely and accurate completion of shared tasks.
• Maintain confidentiality of sensitive employee and company information.

• Proficient Microsoft application skills (Outlook, Excel, Word)
• Excellent data entry skills with a high level of accuracy
• Ability to manage multiple tasks
• Excellent time management, communication, and interpersonal skills
• Ability to handle confidential data with integrity

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: HS grad or GED required.

Licensure/

Certifications:

n/a

Experience: Minimum 2–4 yrs. experience in a similar role, construction experience preferred.

* Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

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