Services Coordinator, A​/P

Wage: $22-$28/hr DOE

Location: Vista Manor, San Jose, CA 95116

Position: Employee Service Coordinator/AP

Employment: Full Time

Vista Manor, a Generations Healthcare, is in search of an Employee Services Coordinator to join our team. Responsible for coordinating A/P, payroll, receptionist and benefits at the facility level as directed by Facility and Support Center. Working directly with the Corporate Support Center to ensure employee needs are being met in all areas pertaining to Employee Services and all vendor accounts are managed properly.

Miscellaneous administrative duties are assigned within the department.

• Works directly with Support Center A/P department to ensure all facility A/P deadlines and requirements are met.
• Anticipates and collects all facility-related invoices in a timely manner so that expenses are accounted for in the correct month.
• Coordinates necessary department head and Administrator approvals.
• Enters codes and batches all facility-related invoices to the Support Center.
• Completes month end checklist and ensures all recurring AP invoices have been received and processed before close.
• Verifies and submits paperwork relating to employee payroll; may complete some PAFs depending on transaction required.
• Issues and tracks employee time clock badges.
• Ensures timely and accurate reporting of payroll information to Support Center.
• Facilitates paperwork relating to employee benefits during employee’s employment; refers questions to Support Center as needed.
• Assists in open enrollment for benefits programs to include 401(k), FSA, and health insurance.
• Assists in submission of all 401(k) and FSA additions and changes to Support Center.

• Must possess, as a minimum, a high school diploma or GED.
• A/P, payroll and/or benefits experience strongly preferred.
• Ability to work well with all levels within the organization and communicate effectively.
• Knowledge of office practices, technology applications and record-keeping and reporting systems; business correspondence; grammar, spelling and punctuation.
• Use of MS Office application programs; use of standard office equipment including telephones, calculators, copiers and facsimile equipment.

We offer a competitive compensation package, rewarding healthcare benefits and excellent career growth opportunities.

Benefits and incentive programs (including sign-on bonuses, if applicable) are subject to eligibility requirements and may change at any time. Sign-on bonus terms and amounts are subject to change and are based on the employee’s date of hire.

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The Company is an equal opportunity employer and makes employment decisions on the basis of merit. The Company prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws.

The Company also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.