Human Resources Administrative Assistant; Temporary

Job description

DUTIES AND RESPONSIBILITIES:

• Adhere to all company policies and procedures.
• Maintain accurate and up-to-date human resource files, records, and documentation.
• Provide clerical support to the HR department.
• Maintain the integrity and confidentiality of human resource files and records.
• Participate in meetings, trainings, and workshops.
• Maintain and encourage professional, open and ongoing communication with staff and vendors.
• Travel when necessary to conduct SJB business.
• Work as a member of the SJB team by promoting the mission, values, philosophy of SJB.
• Other duties as assigned by Human Resources Coordinator or Human Resources Director.

ADMINISTRATION:

• Coordinate activities to ensure timely completion of tasks and projects.
• Ensure necessary reports and paperwork are completed accurately and submitted within the given timeframe.
• Work closely with other departments to ensure compliance.

HEALTH AND SAFETY:

• Report safety hazards and injuries immediately and ensure proper paperwork is completed in a timely manner.
• Mandated to report suspected child abuse.

SKILLS AND ABILITIES:

• Organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling based and prioritization, and driven by excellence.
• Must be willing to practice communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
• Must be willing to practice interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
• Knowledge of office administration including efficient filing systems, office machines and equipment, and computer software such as Word, Excel, Publisher, Outlook (email & calendar).
• Must be willing to practice skills in customer service and employee relations.
• Must present a neat, professional appearance.
• Must be willing to practice adjusting to tasks and focus with composure, and in accordance with changing deadlines and priorities.
• Belief in working as a professional, cohesive team member.
• Must be willing to practice defining and solving practical problems and deal with a variety of concrete variables.
• Must be willing to practice interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.
• Awareness and respect for cultural differences.

EDUCATION AND EXPERIENCE:

• Must be at least 18 years of age.
• Must be in good health as verified by a current health screening, including a test for Tuberculosis performed under the supervision of a physician not more than 60 days prior to employment.
• Proof of up-to-date immunization records to include but not limited to Measles, Pertussis, Tuberculosis (every 4 years), and Influenza (annually).
• Must be able to pass a fingerprint clearance, criminal record, FBI and DOJ clearance and child abuse index check prior to employment.
• Must possess California Driver’s License and meet minimum insurance requirements for personal vehicle and have a driving record which meets the standards set forth in Administrative Regulation 4532 and 4533. If current auto insurance has a “Business Use Exclusion” it will need to be removed from your policy.
• Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be completed every 2 years.
• Bilingual/Biliterate a plus.

Application Question(s):

• This is a temporary position, are you still interested?
• How many years of experience do you have as an administrative assistant?
• Do you have experience operating printing machines?
• What software have you previously worked with and what is your level of experience with each? (e.g., Adobe, Microsoft, Outlook, Excel, etc.)
• This position is on-site only, not a remote role.

Work Location:

In person