Bid Coordinator

Overview

The Bid Coordinator supports the preconstruction and estimating team by managing bid documentation, coordinating pricing requests, and ensuring accurate and timely bid submissions for commercial HVAC and plumbing construction projects. This position is open to entry-level candidates seeking to build a career in construction, as well as experienced Bid Coordinators with prior mechanical or MEP exposure.

• Coordinate and manage team meetings, division events, and related logistics
• Provide administrative support and calendar management for the Business Development Executive
• Enter and track project invitations within Building Connected
• Set up and maintain new subcontractor accounts in Building Connected
• Manage and monitor the proposal email inbox, ensuring timely responses and follow-up
• Review and analyze project drawings, specifications, and related documents
• Track and manage public and private bid opportunities throughout the Bay Area
• Maintain bid schedules, deadlines, and compliance requirements
• Coordinate pre-bid meetings, site walks, and internal reviews
• Download, organize, and maintain drawings, specifications, and addenda
• Solicit pricing from HVAC, plumbing, piping, and equipment vendors
• Track incoming quotes and follow up as needed
• Assist with proposal assembly, bid forms, and required documentation
• Verify licenses, bonding, insurance, and prequalification requirements
• Support post-award handoff to project management teams

• 0–2 years of experience in construction, administration, or related field
• 2+ years of experience as a Bid Coordinator or Estimating Assistant
• Ability to read and interpret construction drawings and technical documents
• Excellent analytical, organizational, and communication skills
• High attention to detail and ability to meet deadlines
• Familiarity with Building Connected
• Ability to manage multiple bids independently
• Strong interpersonal skills and effective communication skills must accompany their technical skills

The salary range for this position is $28 - $35 per hour based on experience and qualifications. In addition to a base salary, Axis Mechanical Inc. offers a performance-based bonus, comprehensive benefits, and opportunities for professional growth.

Axis Mechanical, Inc. is an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability or protected veteran status.

H1B Visa sponsorship is not available for this specific position.