Senior Administrative Assistant

Senior Administrative Assistant (Contract)

Location: San Jose, CA 95110 (Hybrid)

Duration: 2/03/2026 to 11/30/2026

Team: Training Mgmt

• Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
• Extensive scheduling and calendar coordination (Outlook)
• Coordinate travel arrangements, domestic & international
• Filter and manage requests for internal & external commitments
• Coordinate special projects including team off‑sites, team building activities and all‑hands meetings
• Managing team access to shared databases, handling purchase orders
• Creating and editing agendas, reports, and other documents to support organizational objectives
• Submit and maintain expense reports
• Manage staff meeting agendas as well as attend and capture key outcomes and actions
• Regularly collaborate with cross‑functional Administrative & Executive Assistants
• Look for opportunities to streamline efforts and improve processes
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure

• 5+ years of experience in coordination, administrative, or operations capacity
• Experience interacting with customers and staff at all levels in a fast‑paced, high‑pressed environment, with a high level of professionalism and confidentiality
• Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense‑reporting software
• Demonstrated ability to quickly turn around projects with polish and accuracy
• Extremely organized with ability to juggle multiple/complex demands in a fast‑paced environment
• Work effectively with minimal direction, take initiative, and follow through
• Proven ability to assess and prioritize conflicting demands
• Must handle confidential information with integrity and exercise discretion
• Highly organized with strong communication and writing skills
• Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
• Ability to work well with all levels of management, staff, and outside contact
• Ability to work regularly onsite at the Adobe San Jose location required
• Flexibility to work outside normal business hours as dictated by business needs

$30.00 to $39.84 per hour.