Office Manager

About Rivet

Rivet is an American company building integrated task systems — fusing hardened hardware with software, sensors, AI, and networking — for industrial work forces and defense personnel. We create capabilities that multiply the effectiveness of every individual and withstand the world’s toughest environments.

We serve the people who build, operate, maintain, and defend our way of life. From technicians and engineers to first responders and service members, they embody the hard work, ingenuity, and meritocratic values that drive Western prosperity. Yet too often they are forced to rely on outdated tools that fail under modern pressures. Rivet exists to reset that priority. At Rivet, you’ll join a mission‑driven team that fuses disciplines to deliver decisive outcomes where they matter most.

Whether shaping our technology, strengthening our partnerships, or building our culture, every role here contributes to equipping the front lines with the modern systems they deserve.

EOE

Due to the nature of our business and compliance with federal regulations, all candidates must be a "U.S. Person". Upon hire, you will be required to provide documentation verifying your status as a U.S. Citizen, a lawful permanent resident, or a protected individual under 8 U.S.C. 1324b(a)(3).

Office Manager

2550 N First Street Suite 250, San Jose, California 95131

$105,000 – $130,000 + benefits

• Exceptional organizational skills with sharp attention to detail
• Excellent communication and interpersonal skills
• Highly proactive and resourceful with strong ownership mindset
• Ability to manage multiple priorities independently in a fast‑paced environment
• High level of discretion and professional judgement
• Proficiency with modern productivity tools (Google Workspace, Microsoft Office, etc.)
• Experience supporting cross‑functional teams; startup or high‑growth environment preferred
• Demonstrated ability to communicate effectively with a broad range of stakeholders, including senior military leadership, executive‑level industry partners, and government officials.

• Takes pride in making the workplace better each day
• Communicates clearly and builds trust quickly
• Stays calm and solution‑oriented under pressure
• Notices the details others miss
• Enjoys being the go‑to person who keeps things running

We value people who take ownership, move with urgency, and operate with a strong service mindset. The best fit for this role is someone who can bring order to complexity and create environments where teams thrive.

• Oversee daily office operations including facilities, vendors, supplies, and shared work spaces
• Maintain a professional, welcoming, and highly organized office environment
• Build and manage strong vendor partnerships and service agreements
• Own end‑to‑end onboarding logistics to deliver a seamless new hire experience
• Identify and implement process improvements that increase efficiency and scalability
• Monitor office budgets and recommend cost‑effective operational solutions

• Coordinate complex scheduling, meetings, and internal communications across cross‑functional teams
• Manage internal documentation, filing systems, and administrative workflows with precision
• Provide proactive operational support to team leads, department heads, and executives
• Assist with travel planning, expense reporting, and general team logistics
• Manage calendars and correspondence for senior leadership as needed
• Handle sensitive and confidential information with the highest level of professionalism and discretion
• Total compensation may vary within this range and is determined by years and level of relevant experience, job‑related skills, education, and other factors. In addition to base salary, this role may be eligible for equity grants and other forms of compensation. Eligible employees also receive a competitive benefits package, including unlimited PTO.