Office Administrator

We are seeking a responsible, detail-oriented, and proactive HR & Office Administrator to oversee day-to‑day office operations while providing administrative support to the Human Resources function. This role plays a critical part in ensuring a well‑organized workplace and smooth HR processes, supporting employees throughout the employee lifecycle and maintaining efficient office operations.

• Bilingual in English and Chinese (both written and spoken).
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• Detail‑oriented and able to multitask in a fast‑paced environment.

• Front desk and reception duties: screen phone calls and mails, greeting visitors, Fed Ex/post office shipping.
• Order office supply/snacks/soft drinks and working lunch, etc.
• Organize team building activities and decorate office for holidays.
• Travel arrangement, including hotel booking, flights, airport transportation, and visa application.
• Prepare monthly credit card expense report and provide receipts to finance team.
• Main contact of vendor
• Update monthly Org chart.
• Assist with hiring and other assigned tasks from HR Job posting.
• Assist employee with stock document notary/apostille.