Legal Administrative Assistant I​/II; Legal Secretary

Position: Legal Administrative Assistant I/II (Legal Secretary)
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About the Department

The Office of the City Attorney is committed to providing excellent legal services, consistent with the highest professional and ethical standards, to the City with the goal of protecting and advancing its interests in serving the people of San José. The Office is seeking a motivated individual with the ability to work independently and also in a team environment.

Position Duties

This position is responsible for performinglegal secretarialduties requiring both sound judgment and good technical skills. These duties may include, but are not limited to, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; performing office filing; and organizing and maintaining a wide variety of information and materials in support of attorneys.

The skill level of this position places strong emphasis on accuracy, quality, and attention to detail. A strong knowledge base of legal procedures and court rules (federal and state) is desirable. This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law. Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Microsoft Windows environment.

The selection process will include an evaluation of the applicant's training and experience based on the application, resume, and answers to the job-specific questions. Only those candidates whose backgrounds best match the position will be forwarded to the interview phase.

You must answer all job-specific Supplemental Questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

Minimum Qualifications

Education and Experience

Legal Administrative Assistant I

Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND two (2) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.

Legal Administrative Assistant II

Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

* Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

* Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates…