Administrative Assistant - Communications

California School Employees Association Administrative Assistant, Communications
- San Jose, CADo you have a talent for organizing, planning, and maintaining a high-functioning department? Can you prioritize your time with a strong sense of urgency? Do you have an eye for detail with exceptional ability to make things happen? Do you have the discipline and drive to get results with a dynamic team? If so, let’s hear from you!

CSEA represents over 250,000 school employees who work in 750 school districts and community colleges in California. Our members are para-educators, administrative staff, food service, bus drivers and employees in IT, grounds, maintenance and operations.

Our union is dedicated to improving and expanding the rights of classified school employees by securing benefits, pensions, protections and funding for the service they provide.

If you believe our values for social justice, affordable health care and security for working families are worth fighting for, and if you are committed to advocating for the rights, dignity and welfare of working people and if you feel passionate about improving lives, our schools and communities, this opportunity will have special appeal to you.

The Administrative Assistant
- Communications provides support to the Communications department to ensure a smooth and seamless workflow within the department and with vendors, contractors and our satellite offices.

Examples of duties:

Proofs and releases all organization-wide emails from the Communications Department Compiles bulletins for weekly distribution of Leadership Mail Maintains master Association calendar and Communication calendars

Maintains and supports Comm1 internal work order system

Manages yearly departmental publication review process

Plans and prepares for meetings, activities, trainings, programs and events

Assists with purchase order process and review of the communications budget

Observes, participates in, and assists with presentations

Prepares invoices, processes expense claims

Maintains and updates contracts & subscriptions

Manages and maintains inventory and office supplies

Creates and maintains office files and financial records

Copies, collates, files, ships materials

Prepares monthly communication reports

Requirements & experience:

Establish and maintain good relationships with others

Work cooperatively and independently

Manage multiple projects simultaneously

Instruct and train administrative personnel

Exercise sound judgement

Demonstrate initiative

Be flexible and adaptable

Analyze situations or problems and proactively adapt effective courses of actions

Advise and guide others in reaching solutions to problems

Handle difficult situations with diplomacy and tact Remain calm and think clearly under pressure

Compose original correspondence and reports

Handle confidential information

Learn and use Association databases and software programs

Perform arithmetic, write, spell and use appropriate grammar and punctuation

Communicate clearly and concisely

Travel occasionally, work evenings and weekends when necessary

This position recruits from our San Jose Headquarters office. CSEA has 12 offices in California with approximately 300 dedicated employees. A complete list of offices and locations is on our website.

CSEA offers outstanding salaries and benefits, including 19 paid holidays, 3 weeks’ vacation, medical benefits for you and your family, life insurance coverage, and a pension and 401(k) plan.

Go to  to apply. Upload your resume with a cover letter on the website that tells us why you’re passionate about wanting to change the world and convince us you’re a leader who influences leaders when you talk to them.

CSEA is proud to be an equal opportunity employer, committed to building and supporting a diverse workforce.

This is a non-exempt position under the Fair Labor Standards Act.

EOE/AA
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