Receptionist, Administrative​/Clerical

Job Title:
ReceptionistCompany:
Lincoln Glen Manor

Location:

San Jose, CA (On-site)
Type:
Full-Time
Compensation: $45,000+ annually, with paid benefits, PTO, and retirement planAbout Lincoln Glen Manor

Lincoln Glen Manor is a welcoming, six-acre senior living community located in the heart of San Jose, California. Offering four levels of care and an extensive range of resident amenities, Lincoln Glen Manor is dedicated to providing exceptional service, compassionate care, and a warm, family-oriented environment for residents, families, and staff. The organization values teamwork, respect, and personalized service while fostering a workplace with flexibility, minimal bureaucracy, and opportunities for professional growth.

As Receptionist, you will serve as the first point of contact for residents, families, visitors, vendors, and prospective guests, creating a welcoming and professional first impression for the community. In addition to managing front desk operations, you will provide administrative support to multiple departments, assist with employee onboarding activities, maintain confidential records, and help ensure the daily operations of the community run smoothly.

This position is ideal for an organized, customer-focused professional who enjoys working in a collaborative environment while providing exceptional service to residents, visitors, and fellow team members.

• Serve as the first point of contact by greeting and assisting residents, families, visitors, vendors, and guests in a friendly and professional manner.
• Manage the reception desk, answer and direct incoming telephone calls, emails, and correspondence.
• Coordinate with maintenance, dining, life enrichment, nursing, and other departments to ensure resident requests, visitor inquiries, and staff support needs are addressed promptly.
• Maintain a clean, organized, and welcoming reception area, waiting spaces, informational displays, and community directories.
• Provide administrative support to various departments as needed.
• Assist with maintaining personnel files, onboarding documentation, employee records, benefits coordination, and new hire orientation activities.
• Track compliance documentation and maintain accurate administrative records.
• Handle confidential employee and resident information with discretion, integrity, and professionalism.
• Support daily office operations and assist with special administrative projects as assigned.
• Deliver exceptional customer service while promoting a positive experience for residents, families, and visitors.

• High school diploma or equivalent.
• Minimum one year of experience in a receptionist, administrative, or customer service role.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to quickly learn new software and office systems.
• Strong interpersonal, verbal, and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and resident information.
• Ability to work independently while collaborating effectively with multiple departments.
• Flexibility to work occasional evenings or weekends as needed to support front desk coverage.
• Experience working in a senior living, assisted living, memory care, healthcare, or hospitality environment is preferred.

• Competitive salary starting at $45,000+ annually based on experience.
• Comprehensive benefits package including paid time off and retirement benefits.
• Stable Monday through Friday schedule from 8:00 a.m. to 4:00 p.m.
• Flexible, family-oriented work environment with minimal bureaucracy.
• Opportunity to work within a beautiful six-acre senior living community.
• Collaborative team culture focused on compassion, respect, and exceptional service.
• Opportunity to make a meaningful difference in the lives of residents, families, and the surrounding community.