Coordinator Capital Projects

Coordinator Capital Projects I

Position Type: Full time

Weekly Scheduled

Hours:

40

State: California

City: San Jose

Zip Code: 95128

Total Base Pay Range: $57,300.00 - $85,800.00

Avalon Bay Communities, Inc., an equity REIT, has a long‑term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk‑adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds Avalon Bay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make Avalon Bay a great place to work.

At Avalon Bay Communities, we create more than apartment homes—we create communities where people thrive. As one of the nation's leading multifamily real estate companies, we’re driven by a commitment to excellence, innovation, and delivering exceptional living experiences for our residents.

We're looking for a highly organized and proactive Capital Projects Coordinator I to support our Capital Projects team and help drive successful project execution across a portfolio of multifamily communities.

As a Capital Projects Coordinator I, you’ll provide administrative and project support for a variety of capital improvement initiatives. You’ll work closely with project managers, contractors, vendors, and internal stakeholders to help ensure projects stay organized, compliant, and on schedule.

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project‑related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Strong customer service and relationship management skills.
• Ability to work independently while collaborating effectively across teams.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience supporting projects, budgets, contracts, invoicing, or construction‑related activities.

• Bachelor’s degree in Business Administration, Construction Management, Project Management, or a related field, or equivalent experience.
• Experience supporting capital projects, renovations, construction, facilities, or property‑related initiatives.
• Familiarity with contracts, change orders, permits, invoicing, and project documentation.
• Experience coordinating activities among multiple stakeholders and project teams.

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

• Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits () for information.
• Growth based on achievement and promotion from within.
• Associate recognition (a company‑wide recognition…