Administrative Assistant; F&A

Title: Administrative Assistant (F&A)

Job Type: Contract

Contract Length: 6 months

Pay Range: $35-38/hr

Start Date: ASAP

Location: San Jose (Hybrid – minimum of 3 days in office)

Our client, a leader in the technology sector, is looking for a skilled Administrative Assistant to join their team for a 6-month engagement. This role provides critical support within a high-paced, finance-oriented environment. This is a high-impact position that requires a self-motivated, proactive professional who can hit the ground running and manage complex, competing priorities with sound judgment and a professional attitude.

• Calendar Management:
  Managing and maintaining highly complex, shifting calendars, scheduling appointments, and resolving scheduling conflicts.
• Document & Workflow Management:
  Processing and tracking a high volume of documents, including coordinating with Legal for sign-offs and ensuring timely completion of signature workflows.
• Communication & Inquiry Management:
  Monitoring email inquiries related to approvals and document requests, ensuring timely follow-up, and managing internal communication channels (email lists/Slack).
• Operational Support:
  Assisting with procurement processes (PO requests), maintaining internal documentation/shared drives, and supporting onboarding/offboarding tasks.
• Event & Logistics Support:
  Coordinating team-building activities, office festivities, and Town Hall logistics, including A/V needs and guest/investor relations.
• Ad Hoc Initiatives:
  Supporting special projects, travel arrangements, expense reports, and cross-functional administrative requests as needed.

• 5+ years of experience providing administrative support to VPs and above, ideally within a Finance-oriented or fast-paced corporate environment.
• Exceptional calendar management and communication skills (verbal and written).
• Advanced proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.
• Strong analytical skills with an ability to solve abstract problems and handle sensitive, confidential information with integrity.
• High level of reliability and flexibility, with the ability to adjust work hours on short notice.
• Strong key competencies including organizational agility, interpersonal savvy, and the ability to deal with ambiguity.

W2 only (No C2C or 1099 contractors)

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