Executive Admin Assistant

Our client, a leading organization in the technology sector, is seeking an Executive Admin Assistant to join their team. As an Executive Admin Assistant, you will be part of the administrative support team, assisting various departments and supporting leadership. The ideal candidate will demonstrate professionalism, excellent organizational skills, and proactive communication, which will align successfully in the organization.

Job Title:
Executive Admin Assistant

Location:
San Jose, CA (On-site)

Pay Range: $40-45/hour

• Display professional etiquette, maintain discretion, and use appropriate interpersonal skills in interactions at all organizational levels.
• Manage multiple complex calendars, coordinate meetings, and prioritize scheduling across time zones.
• Arrange and manage high volume domestic and international travel, including itineraries, accommodations, visas, and expense reporting.
• Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite.
• Handle confidential communications and ensure timely responses to priority items.

• Minimum 5 years of experience supporting senior executives in a fast-paced environment.
• Proficiency in managing multiple calendars, complex domestic and international travel, and working across global time zones.
• Proven ability to balance and manage multiple priorities with discretion, professionalism, and limited oversight.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.

• Opportunity to work in a dynamic and innovative environment.
• Engage in meaningful work supporting organizational success.
• Develop your professional skills through diverse responsibilities.
• Collaborate with a talented and inclusive team.
• Be part of a company recognized for its commitment to diversity and ethical practices.

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay