Executive Assistant- Hybrid San Jose Office

Executive Assistant - Hybrid San Jose Office

San Jose, CA, USA

Veeam is a leading data and AI trust company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI  the market leader in data resilience and security posture management, Veeam protects over 550,000 customers worldwide.

Are you an experienced Executive Assistant who anticipates needs and thrives in a fast‑moving environment? Veeam Software is seeking a bright, multitasking, and self‑motivated individual to partner with our sales leadership team.

This role requires superior attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests. Integrity, discretion handling confidential information, and professionalism when dealing with executives are essential. The successful candidate will complete complex tasks and projects quickly with little guidance, respond with urgency to high‑priority situations, and be eager to take on varied and exciting projects.

Responsibilities for this position include building strategic proactive business partnerships, thinking and planning ahead, and managing time effectively.

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize, and appropriately handle time‑sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities.
• Ensure well‑organized and up‑to‑date travel logistics, expense reports, and other administrative needs.
• Partner with the EA team to manage onsite meals, events, and employee activities, and keep the office stocked with kitchen and office supplies.
• Liaise with property management on facility work orders as needed.
• Prioritize inclusion, diversity, and equity initiatives for your executives.
• Have fun at work and help others to do the same.

• Willingness to work in the San Jose office 5–6 times per month.
• 5+ years supporting high‑level executives.

• Experience in a fast‑paced, high‑tech company.
• Ability to learn new technologies quickly.
• Excellent interpersonal and time‑management skills.

• Unlimited paid time off, 12 paid holidays including 4 global Veea Me Days for self‑care and 24 paid volunteer hours annually through Veeam Cares.
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents.
• Medical, dental, and vision coverage starting on your first day.
• Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program.
• 401(k) retirement plan with company matching contributions.
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time.
• Air Vet: 24/7 virtual veterinary care at no cost.
• Legal services, identity protection, and supplemental health insurance options.
• Tax‑advantaged spending accounts for healthcare, dependent care, and commuting.
• Opportunities to learn and grow through on‑demand libraries (Linked In Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning.

Veeam is committed to pay transparency and equitable compensation. For this role, the compensation range below reflects the expected total target compensation (TTC), inclusive of base pay and a competitive performance‑based bonus.

Compensation Range (TTC / OTE): $119,200 – $198,700 USD.

Veeam Software is an equal‑opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status, or any other classification protected by federal, state, or local law. All information provided will be kept confidential.

Personal data collected during the recruitment process will be processed in accordance with our Recruiting Privacy Notice. By applying for this position, you consent to this processing.