Production Administrative Assistant

Posting

Title:

Production Administrative Assistant
Reports To: Supervisor, Production Compliance
Location: San Jose, CA
Salary Range: $23.00/hour to $30.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs.

Our compensation reflects the cost of labor across several US geographic markets.

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor.

Because what we do is important, but how we do it is everything.

The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.

The Production Administrative Assistant will play a key role in supporting the administrative functions of the Production Department in our San Jose office. This position will be cross-trained to assist with a variety of tasks including union workforce dispatch support, employee record updates, in-person onboarding assistance, event coordination, and general administrative support.

The primary focus of this position is to assist the Administrative Coordinator in processing union new hire records. This is a high-volume, data-driven role that requires exceptional attention to detail, accuracy, and speed. Strong keyboarding skills and the ability to focus on repetitive data entry tasks for extended periods are essential.

• Support the processing of union new hire records for the organization with speed and accuracy.
• Assist in maintaining and updating personnel files and employee records in various platforms.
• Greet new hires and support in-person onboarding processes.
• Assist with union dispatch support, including employee tracking and document updates.
• Provide logistical and administrative support for Production Department events and meetings.
• Perform data entry and file management in accordance with department standards.
• Collaborate with other administrative staff to ensure timely and accurate completion of shared tasks.
• Maintain confidentiality of sensitive employee and company information.

• Strong keyboarding and data entry skills with proven accuracy and speed.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with SharePoint or other HRIS platforms is a plus.
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Comfortable sitting at a desk and performing repetitive tasks for extended periods.
• Strong interpersonal and communication skills; able to interact professionally with internal staff and new hires.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required. Some college preferred.

Licensure/

Certifications:

None required.

Experience: 2+ years of experience in an administrative or data…