Executive Assistant

Salary: USD
150000 - USD
150000 per year

Ultimate Staffing is actively seeking an experienced Executive Assistant to join their client's dynamic team in California. The successful candidate will support the CEO of a thriving construction and real estate development organization. This role demands a highly organized and proactive professional who can effectively juggle executive priorities while managing the fast-paced demands of construction projects, real estate developments, investments, and business operations.

• Manage a complex and ever-changing executive calendar.
• Coordinate meetings, appointments, and business commitments.
• Arrange domestic and international travel.
• Prepare presentations, reports, agendas, and correspondence.
• Manage executive communications and follow-up items.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential information with the utmost discretion.

• Coordinate executive meetings, leadership events, and off-site gatherings.
• Track action items and ensure timely follow-up.
• Prepare reports, spreadsheets, and executive documents.
• Assist with expenses, invoices, and administrative processes.
• Organize and maintain files, records, contracts, and project documents.

• Support special projects and strategic initiatives led by the CEO.
• Coordinate communication across departments, consultants, contractors, and business partners.
• Assist in tracking project milestones, deadlines, and deliverables.
• Help ensure projects remain on schedule through strong organization and follow-up.

• 10+ years of Executive Assistant experience supporting C-suite executives, founders, or business owners.
• Experience working within construction, real estate development, commercial real estate, engineering, or related industries.
• Understanding of real estate development projects, construction operations, and project timelines.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and executive presence.

Monday to Friday, 8:00 AM – 5:00 PM

The role offers competitive compensation with a salary range from $150,000, along with additional bonuses, reflecting the level of responsibility and expertise required for this position.

This position is 100% onsite in California, providing a unique opportunity to work closely with the CEO and other key stakeholders in a dynamic and growing organization.