Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to support the Vice President of Research and AI Technology based in our San Jose office.

This is a highly trusted position suited for someone who brings a true thought-partner mindset — able to quickly grasp context, anticipate needs, flag risks, and offer sound recommendations.

Success in this role requires exceptional attention to detail, strong business judgment, and the ability to operate calmly and effectively under pressure. The ideal candidate is comfortable acting as connective tissue across leaders and functions, builds influence quickly in a large global organization, and demonstrates the highest level of integrity, emotional intelligence, and discretion.

• Maintain a highly complex and rapidly changing calendar; coordinate scheduling and filter and manage commitments
• Arrange a significant volume of domestic and international travel
• Plan and support quarterly All Hands and team onsites
• Support space planning and seating logistics for the team, coordinating with Workplace/Facilities as needed
• Process business expenses and purchase orders on behalf of the VP
• Collaborate regularly with cross-functional Administrative & Executive Assistants, and provide backup coverage during vacations/illness
• Partner closely with the Chief of Staff and the Research and AI leadership team to sustain the operating rhythm and help drive key initiatives forward
• Support leadership meetings, offsites, and organizational forums through scheduling, logistics, preparation, and follow-through

• Bachelor's degree or equivalent work experience
• 7+ years of relevant experience
• Strong attention to detail while working effectively with minimal direction
• Clear, concise, executive-level communication
• Ability to remain flexible, embrace change, and manage expectations in ambiguous or fast-changing situations
• Sound judgment in handling confidential information with integrity and discretion
• Ability to juggle multiple demands at once — from the mundane to the strategic — and prioritize conflicting requests and deadlines
• Willingness to travel occasionally to provide on-site support at events/conferences
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint) and other productivity tools (Slack, email, calendaring)
• A positive, proactive, can-do attitude in a fast-paced, ever-changing environment

About Adobe

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe's industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and Gen Studio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We're on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

Let's Adobe together

At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

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