Executive Assistant - CEO

Executive Assistant

We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.

We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.

1. Executive Operations & Gatekeeping

• Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
• Maintain complete situational awareness of the CEO's priorities, deadlines, and ongoing projects.
• Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.
• Handle seamless international travel arrangements, itineraries, and logistics.

2. Data Analysis & Business Intelligence

• Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.
• Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.
• Conduct research and synthesize complex information into quick, digestible briefs for decision-making.

3. Financial & Administrative Support

• Assist with financial tracking, expense management, budget auditing, and financial reporting.
• Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.
• Handle confidential business and financial information with high discretion.

• Turnkey Capability:
  Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.
• High IQ & Analytical Thinking:
  Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action.
• Proactive & Autonomous:
  You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load.
• Chaos Tolerance:
  High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.
• Financial Literacy:
  Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.
• Time Zone Agility:
  Willingness and technical setup to work asynchronously and align with the CEO's shifting global schedule.
• Tech Savvy:
  Advanced proficiency in modern workspace tools (e.g., Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).

$1,000 - $2,000 a month Compensation: $1000 - $2000 USD Per Month