Procurement Administrator

Position: Procurement Administrator

Location: Remote

Pay Range: $56,000 - $84,903 per year

Job : 1297

# of Openings: 1

The Procurement Administrator is responsible for supporting the Purchasing Manager by maintaining all client portals and completing new customer, vendor, and supplier applications for projects. This role manages portal updates, gathers and uploads required documentation, monitors application statuses, and coordinates with internal teams and external contacts to ensure accurate and timely submissions. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple deadlines while protecting confidential company, client, banking, tax, and vendor information.

• Maintain and update all client portals to ensure company, vendor, compliance, insurance, tax, banking, and contact information remains accurate and current.
• Complete and submit new customer, vendor, and supplier onboarding applications as required for project setup and client approval.
• Track portal registration statuses, pending approvals, expiration dates, renewal requirements, and required follow‑up actions.
• Gather, organize, and upload required documentation, including W‑9s, certificates of insurance, business licenses, financial forms, safety documents, compliance forms, and company information.
• Monitor client portals for new tasks, required updates, bid invitations, purchase orders, project documents, invoices, payment status, and compliance notifications.
• Coordinate with internal departments to obtain accurate information needed for portal updates, customer applications, vendor forms, and procurement documentation.
• Serve as the primary administrative point of contact for client portal access, login credentials, user setup, password resets, and portal communication.
• Ensure client applications and portal submissions are completed accurately, professionally, and by required deadlines.
• Maintain a centralized tracker of all client portals, application requirements, usernames and access owners, renewal dates, and submission history.
• Review portal notifications regularly and elevate urgent client requests, missing information, compliance concerns, or project‑related issues to the Purchasing Manager.
• Assist with procurement documentation related to customer accounts, purchase orders, vendor setup, pricing requests, and project purchasing records.
• Support the Purchasing Manager with client onboarding, vendor registration, and project procurement administration.
• Ensure company information submitted through client portals is consistent, current, and aligned with approved company records.
• Maintain electronic files for all completed applications, portal confirmations, approvals, renewals, and client correspondence.
• Follow up with clients, vendors, and internal teams to resolve incomplete applications, rejected submissions, missing documentation, or portal access issues.
• Protect confidential company, client, banking, tax, and vendor information when working within client portals and applications.
• Provide administrative support to the Purchasing Manager and perform other related duties as assigned.
• Must be a US Citizen

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required; associate or bachelor's degree in business administration, supply chain, procurement, accounting, or a related field preferred.
• Previous experience in purchasing, procurement support, vendor/customer onboarding, administrative support, or client portal management preferred.
• Strong organizational skills with the ability to manage multiple client portals, applications, deadlines, renewals, and follow‑up items simultaneously.
• Excellent attention to detail and accuracy when entering company information, completing forms, uploading…