Office Assistant

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San Jose, CA, US

3 days ago Requisition

Salary Range: $18.45 To $18.45 Annually

Position Title: Office Assistant

Department: A.S. General Services Center

FLSA Status: Non-Exempt

Full/Part-Time: Part-Time (includes Summer and Winter Breaks), Work Study Preferred

Compensation: $18.45

Reports To: Office Manager

Associated Students’ (A.S.) mission is to support and represent the students of San José State University by continuing the organization’s legacy of student advocacy and leadership; to enhance SJSU students’ education through high-quality programs and services, and to prepare students as they move towards a thoughtful and purposeful life after graduation.

A.S. is a non-profit auxiliary corporation serving the students of San Jose State University whose primary source of funding is from mandatory student body fees. A.S. Departments include the Cesar Chavez Community Action Center, Child Development Center, General Services Center, Human Resources, Information Technology, Events, Marketing, Print & Technology Center, Student Government, and Transportation Solutions.

This position provides general administrative support to the Associated Students General Services Center. Performs duties relative to the daily operations of the office that include answering the phone, data entry, filing, and other support tasks that benefit staff, co-workers, university personnel, and students, where necessary.

• Process monetary transactions such as selling money orders, receiving and processing PG&E payments, check to cash, faxing, making change, and accepting campus organization deposits.
• Sell and issue transit passes such as
• Discounted student Highway 17 Express Passes for the Santa Cruz METRO (discount not applicable for staff).
• Smart Pass Clipper Cards for Open University/Special Session Students and Faculty/Staff.
• Process and issue bike enclosure key and/or locker key deposits and returns.
• Explain, receive, and process applications for the A.S. Affordable Textbook Program.
• Open Campus Organization Trust Account(s) and A.S. Funding Student Account(s).
• Communicate with Recognized Student Organization Officers for procedures of requesting club activities.
• Process large volumes of requisitions for Accounts Payable and Accounts Receivable
• Route incoming and outgoing mail.
• Provide information and directions regarding campus facilities.
• Perform opening and closing duties which include changing date stamp, signs, etc.
• Answer phones, answer emails, and provide correspondence to the campus community and general public.
• Perform clerical support to the full-time staff which includes filing, correspondence, and organizing.
• Take inventory of office supplies.
• Help other A.S. departments with their activities and represent General Services Center in orientation programs when necessary.
• Run errands on campus and within the surrounding area including delivery and pick-up checks.
• Maintain the bulletin board with up-to-date fliers and other communications.

• Must be proficient in Google Workspace and Microsoft Office 365 programs.
• Ability to work independently with minimum supervision.
• Excellent verbal and written communication and interpersonal skills.
• Ability to provide customer service within a diverse culture.
• Ability to write business correspondence.
• The ability to follow directions, work well with other employees and the general public, learn and adapt to new office procedures in a timely manner as well as the ability to work well under pressure.
• Knowledge of standard office equipment and some typing experience.
• Accurately count and process high-volume cash transactions, ensuring change collection and cash balancing.

• This job operates in an office environment and routinely uses standard office equipment.
• Must be able to operate a computer, including a keyboard and mouse, and phone.
• Must be able to occasionally lift or carry office or event products…