Executive Assistant

The Executive Assistant (EA) to the CFO is an organizational force and a strategic extension of the CFO. This role is designed for a high-performing operator who can solve complex problems by anticipating needs, comparing alternative solutions, synthesizing diverse points of view, and working cross-functionally across teams. The EA is a high-level business partner within the EA framework, and serves as a critical gatekeeper of the CFO’s time.

Beyond traditional support, the EA is expected to be an ally to the CFO - occasionally helping with duties beyond administrative tasks - so the CFO can focus on work that drives decisions for the company.

Strategic Partnership & Complex Problem Solving

• Analytical Decision Support:
  Solve complex organizational problems by evaluating alternative solutions and trade-offs, providing the CFO with synthesized options for decision-making. Develops professional expertise by complying with company policies and procedures, referencing and implementing them into decision-making processes.
• Trusted Advisor:
  Manage highly sensitive and confidential information with absolute integrity, serving as a trusted partner within the Office of the CFO for executive communications and strategic plans.
• Project Leadership:
  Drive projects from conception to completion, working closely with the CFO to define scope and ensure progress.
• Information Management:
  Perform the collection, management, and security maintenance of internal/external data required for assistance to leadership.

• Complex Calendar & Travel:
  Expertly manage dynamic international calendars and heavy travel planning, anticipating conflicts and preparing alternative solutions.
• Time Optimization:
  Serve as the primary gatekeeper for the CFO, rigorously optimizing their time to ensure focus on the highest-priority initiatives.
• Operational Flow:
  Collaborate closely with other administrative partners and operations personnel to develop and maintain seamless information flow and operational processes.
• Event Orchestration:
  Organize space planning, events, team events, all-hands meetings, and high-stakes workshops.
• Inventory Management:
  Communicate with internal and external partners to acquire and maintain CFO’s storage inventory, maintaining high ethical standards towards both high and low value stock.

• Cross-Functional Influence:
  Build and maintain trust-based relationships across various teams, influencing business partners and aligning priorities.
• Administrative Mentorship:
  Lead, coach, and mentor other administrative professionals, fostering a collaborative community and driving team values.
• External Representation:
  Engage in professional correspondence with external clients and partners, serving as a dependable representative of the CFO and company.
• Consistent Communication:
  Correspond and collaborate with teams under the CFO, developing high trust and confidentiality, allowing team members to share hidden ills within the department; bringing issues that need to be addressed to the CFO’s attention.
• Refine Correspondence:
  Read, write, edit, and distribute communications drafts, including company-wide policies, on behalf of the CFO and company management.

• Experience:
  
  2+ years of relevant experience providing administrative support to one or more executives, including complex calendar and travel logistics.
• Technical Proficiency:
  Expert-level proficiency in Microsoft Office
• Education:
  
  BA/BS Degree.
• Project Management:
  Proven experience prioritizing multiple high-stakes projects simultaneously.
• Language Proficiency:
  Expert level in English, both verbal and written communication required

• Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.
• Software Expertise:
  Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday. Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.
• Leadership:
  Experience mentoring other admins and managing logistics across multiple cross-functional teams.
• Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.
• Discretion:
  An impeccable record of ensuring confidentiality and discretion in all professional partnerships.
• Language Proficiency:
  Basic understanding/speaking of the Korean Language is preferred, though not required.