Legal Operations Coordinator

DISCO Corporation is a global leader in precision cutting, grinding, and polishing manufacturing equipment. Headquartered in Tokyo, Japan, with over 7,000 employees spanning 60+ locations across four continents, DISCO specializes in semiconductor, medical devices, and electronic components industries. DISCO Corporation is a unique company that operates successfully under our DISCO Values. We are looking for well-rounded individuals who value excellence and quality alongside quality of relationships, building trust, and participating in various corporate activities to share and embody DISCO Values.

DISCO Corporation’s U.S affiliate, DISCO Hi-Tec America, Inc. (DHA), is looking to expand our Sales team! We are currently people who bring fresh perspectives, new ideas, and unique skills to join us as a Legal Operations Coordinator
in San Jose, CA.

Position Title:

Legal Operations Coordinator

Job Type: Full time or Part time - Flexible

Location:

San Jose, CA (On-site)

Salary:
Depends on Experience

Work Authorization
* this position does not provide Visa support

General

Position Summary:

The Legal Operations Coordinator provides high-level administrative and operational support by coordinating contract review process, facilitating cross-functional communication, and supporting strategic business initiatives. This role serves as a key liaison between internal departments, customers, and external partners to ensure contracts, projects, and business activities are completed accurately and efficiently. The ideal candidate is highly organized, detail-oriented, exercises sound judgement, and thrives in a fast-paced environment while maintaining confidentiality and professionalism.

Essential Job Functions:

• Coordinate the contract review process from submission through execution, ensuring timely communication with internal stakeholders, customers, and Sales team.
• Track contract statuses, deadlines, approvals, and required follow-up actions.
• Prepare, review, organize, and maintain business, legal, and meeting documentation, including contracts, presentations, agendas, and supporting materials.
• Communicate contract status updates to the Sales team, customers, legal counsel, and internal stakeholders.
• Schedule meetings and record action items to ensure timely follow-up.
• Serve as the primary point of contact for contract-related inquiries and escalations.
• Maintain organized electronic records and ensure document accuracy and version control.
• Support corporate strategic initiatives through project coordination and administrative support.
• Assist with process improvements initiatives to increase efficiency in contract administration and business operations.

Preferred

Experience and Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Legal Studies, Paralegal Studies, or a related field preferred.
• 5+ years of experience in an administrative, legal, contract administration, or corporate support role.
• Experience managing contract review processes, legal documentation, or coordinating cross-functional projects while maintaining strict confidentiality.
• Strong proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), with exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills, with the ability to build relationships and manage competing priorities in a fast-paced environment.

Physical Requirements:

• Ability to sit for extended periods while working at a computer.
• Frequent use of computers, telephones, and other standard office equipment.
• Ability to communicate effectively in person, over the phone, and through written correspondence.
• Ability to occasionally lift and carry up to 20 pounds.
• Ability to move throughout the office to attend meetings and collaborate with team members.
• Reasonable communications may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Interpersonal

Skills:

• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize multiple projects and meet deadlines. Exceptional attention to detail and commitment to accuracy.
• Ability to exercise sound judgement, discretion, and maintain confidentiality when handling sensitive information.
• Strong interpersonal skills, with the ability to build collaborative relationships across departments.
• Proactive, self-motivated, and able to work independently while contributing effectively as part of a team.

DISCO Hi-Tec America, Inc. is committed to Equal Employment Opportunity and diversity in its workforce without discrimination.